Call for Tender for the Establishment of a Single Supplier Framework for the Provision of Equipment Transportation and Storage Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of equipment transportation and storage services for large and irregularly sized goods across Ireland. The contractor must deliver a comprehensive transport and lifting service capable of handling oversized items, ensuring flexibility for scheduled and "just in time" deliveries. Key activities include:

• Transportation Services:

• Use of flatbed vehicles or curtain-sided trailers with a minimum length of 40 feet.

• Handling full loads, including irregular shapes and palletised loads, as well as 10ft and 20ft containers.

• Provision of escort vehicles for oversized loads.

• Lifting Services:

• Crane services capable of lifting 3,000 kilograms at a reach of 19 metres, with additional requirements for lighter items (700 kilograms) at distances up to 35 metres.

• Supply of qualified crane operators for all lifting activities at collection and delivery points.

• Storage Services:

• Temporary storage facilities must provide at least 1,000 square metres of secure space.

• Storage may be required for periods of up to six months.

• Volume Expectations:

• Approximately ten lifts and ten drops are anticipated each year.

The contractor must hold all relevant licenses from the Department of Transport for carrying heavy goods throughout Ireland.

3. Background & buyer context

This tender is being issued by Bord Iascaigh Mhara (BIM) to establish a framework for transportation and storage services as part of its operational requirements. The procurement aligns with BIM's strategic goals to enhance the efficiency of logistics in the seafood sector. The project is supported by the European Maritime, Fisheries and Aquaculture Fund (EMFAF), with funding secured through 31 December 2027. The contract may be subject to termination or scaling back if anticipated funding becomes unavailable.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Evidence of a minimum turnover of €300,000 per annum for the past three years.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Motor Fleet Policy: Unlimited indemnity for legal liability for death or bodily injury.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Tenderers must achieve a minimum of 60% of the allocated marks in respect of each of the award criteria.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the named template with specified page limits.
• CVs: For key personnel, with a specified page count.
• Pricing schedule: Complete the named template.
• Case studies: Provide a minimum of two case studies demonstrating relevant experience.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic post-box on www.etenders.gov.ie, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial duration of 12 months, with the possibility of extending for up to three additional 12-month periods.
• Payment terms: Payments will be made in accordance with the Services Framework Contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: BIM reserves the right to terminate or scale back the contract if anticipated funding becomes unavailable.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Sub-contracting is permitted, but the Prime Contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The estimated contract value of €170,000 may be close to the turnover threshold of €300,000, which could limit participation.
• The requirement for specialized lifting and transportation services may restrict bidders to those with specific capabilities.
• The funding for the project is contingent on continued support from the EMFAF, which introduces uncertainty for contract extensions or additional phases.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have experience in logistics, particularly in the transportation and storage of large and irregularly sized goods.

• Credible bidders: Firms with a minimum turnover of €300,000 and relevant insurance coverage can bid.
• Consortium/sub-contracting: Allowed, with a designated Prime Contractor responsible for the contract.
• Indicative bid-prep effort: Estimated at several days to compile necessary documentation and case studies.
• Pwin signal: The project is open to SMEs, but the requirement for specialized services may favor established firms with relevant experience.

11. Where to dig deeper

• Source RFT filename: CFT - Single Supplier Framework for the Provision of Equipment Transportation and Storage Services (BIM 2026-18).pdf
• eTenders CFT ID: BO065/011/AC#33721695.8
• Contact email: Not specified.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 5 — Services Framework Contract