Property and Exhibits Management System (PEMS) Peripheral Equipment

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1. At a glance

2. Scope of Work

This tender seeks the supply of peripheral equipment for An Garda Síochána's Property and Exhibits Management System (PEMS). The contract duration is three years, with an option for two one-year extensions. The estimated total value, including potential extensions, is €1,200,000 excluding VAT.

The Goods comprise:

• Electronic Signature Capture Pads: Devices for capturing electronic signatures.
• Handheld Barcode Scanners: Devices for scanning barcodes.
• Barcode Label Printers: Devices for printing barcode labels.

These items are required to operate the PEMS. The contract will involve the supply of these goods. Tenderers must ensure that all prices quoted are all-inclusive, covering shipping, packaging, delivery, and ancillary costs, and are exclusive of VAT. Prices must remain valid for 180 days from the tender deadline. Price adjustments are permitted only on the first anniversary of the contract's effective date and subsequent anniversaries, linked to the Harmonised Consumer Price Index published by the Central Statistics Office.

The successful tenderer will be responsible for the supply of these goods. Specific details regarding volumes, delivery schedules, and exact technical specifications for each item are provided in Appendix 1 of the RFT. The contract requires the successful tenderer to provide uninterrupted warranty coverage for the Barcode Label Printers for a minimum of three years from the date of deployment. All items supplied must be uniquely identified with a Unique Reference Number Barcode, generated through a PULSE system.

3. Background & buyer context

An Garda Síochána, the national police force of Ireland, is procuring this equipment to support its Property and Exhibits Management System (PEMS). This procurement is conducted under an open procedure, adhering to the European Union (Award of Public Authority Contracts) Regulations 2016. The initiative aligns with the broader objective of modernising and enhancing the operational efficiency of An Garda Síochána through technology. The estimated expenditure reflects current and future expected usage of these peripheral devices. The Contracting Authority aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to include SMEs in their proposals.

4. Eligibility & selection criteria

Criterion Requirement