Provision of a Curriculum Mapping Software System

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of a cloud-based software platform to support University College Cork's (UCC) curriculum mapping objectives specifically for the Medicine degree programme. The contractor will be responsible for the implementation, maintenance, and support of this software system.

Key activities include:

• System Development: Design and develop a curriculum mapping software system tailored to UCC's requirements.
• User Management: Support for 10 initial Admin users, with scalability to 30 Admin users, 400 staff, and 1,800 students.
• Integration: Ensure compatibility with existing UCC systems and workflows.
• Training: Provide training sessions for staff and students on how to use the software effectively.
• Technical Support: Offer ongoing technical support and maintenance throughout the contract duration.
• Reporting: Generate reports on curriculum mapping effectiveness and user engagement metrics.
• Compliance: Ensure the software meets all relevant data protection and accessibility standards, including WCAG 2.1.

The contractor must also establish a roadmap for future enhancements and support for the software within 12 months of contract award.

3. Background & buyer context

This procurement is initiated as part of UCC's strategic objectives to enhance its educational offerings and improve curriculum management processes. The contract aligns with UCC's commitment to modernize its educational infrastructure and improve student outcomes. The university has a history of investing in technology to support its academic programs, and this tender is part of a broader initiative to integrate digital solutions into its curriculum delivery. No incumbent supplier is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €600,000 for each of the previous 3 financial years.
• Insurance:
• Employers Liability: €13 million (on an each and every occurrence basis).
• Public Liability: €6.5 million (on an each and every occurrence basis).
• Professional Indemnity: €1 million (each and every claim).
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed within the last 4 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

A minimum scoring threshold of 60% is required for each criterion to qualify for consideration.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement: A response document following the named template, with a maximum of 20 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Completed using the specified template.
• Case studies: 3 examples of similar projects, each valued between €200,000 and €999,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have a term of 4 years, with the potential for extensions of up to 24 months (maximum of 3 extensions). Payment terms will be outlined in the Services Contract, with all prices quoted to remain valid for 180 days from the tender deadline. Key performance indicators (KPIs) will include system uptime, user satisfaction, and response times for technical support. Liquidated damages may apply for failure to meet specified SLAs. Intellectual property ownership will remain with UCC, and subcontracting is permitted under specified conditions.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• The turnover requirement of €600,000 may limit participation from smaller firms, potentially skewing competition towards larger entities.
• The absence of specified personnel requirements may lead to ambiguity regarding the qualifications needed for key roles.
• The lack of a mandatory site visit could hinder bidders' understanding of UCC's specific needs and existing infrastructure, impacting proposal quality.

10. SME fit assessment

This tender is suitable for small to medium enterprises (SMEs) with experience in developing educational software solutions. Viable bidders should have:

• A proven track record in similar projects, ideally within the education sector.
• The capacity to manage a project of this scale, including technical support and training.
• The option to form consortia or subcontract is available, allowing smaller firms to collaborate with larger entities to meet requirements.
• Bid preparation may require approximately 10-15 days of effort, depending on the complexity of the proposal.
• The presence of a significant turnover requirement may indicate a competitive landscape, with incumbents potentially having an advantage.

11. Where to dig deeper

• Source RFT filename: RFT UCC-2026-03 Curriculum Mapping Software System.pdf
• eTenders CFT ID: Not specified
• Contact email: Not specified; queries must be directed through the eTenders messaging facility.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 5 — Services Contract