Project management of the National Enterprise Awards

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The services required are for the project management of the National Enterprise Awards, encompassing both pre-event planning and on-site management. The estimated expenditure for these services over the initial one-year term, with potential extensions, is €50,000.00 (excluding VAT).

The specific activities and components involved in the project management services include:

• Event Project Management: Overall planning, organisation, and execution of the National Enterprise Awards.
• Stakeholder Liaison & Coordination: Engaging with and managing relationships with all relevant parties, including sponsors, participants, venue staff, and internal council departments.
• Venue & Event Operations Management: Overseeing the logistics and operational aspects of the event venue, ensuring smooth running on the day.
• AV, Technical Production & Programme Management: Managing all audio-visual requirements, technical production elements, and the overall event programme schedule.
• Risk Management: Identifying, assessing, and mitigating potential risks associated with the event.

Tenderers must demonstrate successful delivery of three previous comparable projects that included these specific components. The Council may contact referees for verification without prior notice. The contract is for an initial term of one year, with the Contracting Authority reserving the right to extend the term for up to two additional periods of 12 months each, subject to legal obligations.

3. Background & buyer context

This procurement is for the project management of the National Enterprise Awards, an event organised by South Dublin County Council. The estimated expenditure for the services is €50,000.00 (excluding VAT) over the initial one-year term, with potential for extensions. The Council aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider including SMEs in their proposals. The procurement is being conducted under an open procedure, adhering to the European Union (Award of Public Authority Contracts) Regulations 2016.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered:

• Turnover requirement: Confirmation that turnover exceeded €10,000.00 for each of the last three years. For firms established more recently, pro-rata turnover will suffice.
• Insurance: The successful tenderer must hold the following insurances for the term of the Services Contract:
• Employer’s Liability: Not less than €13 million, with notation of indemnity to South Dublin County Council.
• Public Liability: Not less than €6.5 million, with notation of indemnity to South Dublin County Council.
• Professional Indemnity: Not less than €1 million.
• Product Liability: Not specified.
• Cyber Insurance: Not specified.
• Motor Insurance: Not specified.
• Certifications: Not specified for this tender.
• Past experience: Confirmation of successful delivery of 3 previous comparable projects involving Event Project Management, Stakeholder Liaison & Coordination, Venue & Event Operations Management, AV/Technical Production & Programme Management, and Risk Management.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must also complete and submit an electronic Single Procurement Document (eESPD) and declare that they satisfy the selection criteria.

5. Award criteria & scoring

The award criteria are not explicitly detailed with percentage weightings in the provided extract. However, the tender documents state that the lowest cost tender that also meets all minimum requirements of the qualitative award criteria will receive the maximum score for that criterion. The evaluation process will assess compliant tenders against the award criteria after initial eligibility checks.

Criterion