Recruitment Agency Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Gallery of Ireland (NGI) seeks to establish a multi-party framework agreement for the provision of recruitment agency services. The framework will appoint a maximum of four economic operators to supply these services to the NGI. The estimated expenditure for this framework is €500,000 per year, with the total value comprising a percentage-based agency fee and associated salary costs. This figure is indicative, and the NGI is not committed to any specific level of expenditure.

The services encompass the full spectrum of recruitment agency functions. While specific deliverables are not detailed, the scope implies the sourcing, screening, and placement of candidates for various roles within the NGI. This would typically include:

• Candidate Sourcing: Identifying and attracting suitable candidates through various channels, including job boards, professional networks, and direct sourcing.
• Screening and Assessment: Evaluating candidate suitability through CV screening, interviews, and potentially other assessment methods to match NGI requirements.
• Candidate Management: Engaging with candidates throughout the recruitment process, providing feedback, and managing expectations.
• Client Liaison: Working closely with NGI hiring managers to understand their recruitment needs, define role specifications, and manage the end-to-end recruitment process.
• Reporting and Administration: Providing regular updates on recruitment progress and managing administrative tasks associated with the recruitment lifecycle.
• Compliance: Ensuring all recruitment activities comply with relevant Irish and EU employment legislation, including the Protection of Employees (Temporary Agency Work) Act 2012.
• Fee Structure: The agency fee will be a fixed percentage, inclusive of all overheads and administrative expenses. No additional charges will be payable beyond statutory employment costs.

The framework agreement is intended to cover a period of 24 months, with the NGI reserving the right to extend the term for two further periods of 12 months each, resulting in a potential total framework duration of up to four years.

3. Background & buyer context

This procurement is being conducted by the National Gallery of Ireland (NGI) to establish a framework for recruitment agency services. The NGI is a national cultural institution responsible for the national collection of Irish and European art. The establishment of this framework aims to streamline the NGI's recruitment processes and ensure access to specialist recruitment expertise. The procurement is conducted via an open procedure under EU regulations. The NGI's policy encourages fair and equal participation by Small and Medium Enterprises (SMEs), and larger enterprises are encouraged to include SMEs in their proposals.

4. Eligibility & selection criteria

Bidders must meet the following criteria to be considered for evaluation:

• Turnover requirement: Confirmation that turnover exceeded €1 million for each of the last three financial years (2025, 2024, 2023). 2022 figures are accepted if 2025 figures are not yet known. Pro-rata figures are accepted for more recently established firms.
• Insurance:
• Employer's Liability: €13 million limit for any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6.5 million limit for any one claim or series of claims arising out of a single occurrence.
• Professional Indemnity: €1 million for each and every claim excluding defence costs.
• Cyber/Data Liability: €1 million limit for any one claim or series of claims arising out of a single occurrence.
• Certifications:
• Current Tax Clearance Certificate.
• Valid employment agency licence.
• Past experience: Demonstration of successful delivery of at least three comparable contracts (in scale, nature, quality, and complexity) delivered during the three previous years. One of these references must be for a public sector organisation.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, but insurance policies must include the Republic of Ireland within their territorial limits and jurisdiction.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria