IAA Office Refurbishment Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|--------------------------------|----------------|-----------------|----------|----------------|------|----------|------------------|-------------------------------|------------------| Irish Aviation Authority IAA Office Refurbishment Works not stated not disclosed not stated Open not stated not stated not stated 2026-06-19T11:00:00+00:00 not stated

2. Scope of Work

The IAA Office Refurbishment Works involves comprehensive refurbishment activities at the Irish Aviation Authority's facilities. The contractor will be responsible for the design, planning, and execution of refurbishment works to enhance the functionality and aesthetics of the office spaces.

Key activities include:

• Demolition and Removal: Dismantling existing structures and removing debris.
• Construction: Building new office layouts, including partitioning and installation of new fixtures.
• Electrical Works: Upgrading electrical systems to meet modern standards, including lighting and power outlets.
• Plumbing: Installing new plumbing fixtures and ensuring compliance with health and safety regulations.
• Finishing Works: Painting, flooring installation, and other aesthetic enhancements.
• Compliance Checks: Ensuring all works meet relevant building codes and safety regulations.

The project will be executed in phases, with specific milestones for each phase to ensure timely completion. The contractor must coordinate with the IAA to minimize disruption to ongoing operations during the refurbishment.

3. Background & buyer context

The procurement of the IAA Office Refurbishment Works aligns with the Irish Aviation Authority's strategic initiative to modernize its facilities. This initiative is part of a broader government policy aimed at enhancing operational efficiency and improving working conditions for staff. The refurbishment is necessitated by the aging infrastructure and the need to create a more collaborative and productive work environment. The IAA has not disclosed the incumbent contractor for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €3,000,000 in the construction sector.
• Insurance:
• Public Liability Insurance: Minimum level of €6,500,000.
• Employer's Liability Insurance: Minimum level of €13,500,000.
• Professional Indemnity Insurance: Minimum level of €2,500,000.
• Certifications: Compliance with ISO 45001:2018 or equivalent safety management standards.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each valued at least €1,000,000.
• Personnel: At least one project manager with a minimum of 5 years’ experience in similar projects.
• Geographic constraints: Bidders must be located within 50 km of the IAA headquarters.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document following the provided template, limited to 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must follow the specified format in the provided template.
• Case studies: At least 3 case studies of similar projects, each valued between €1,000,000 and €5,000,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Scheduled for 2026-05-15; attendance is required.
• Submission portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: The contract duration is set for 12 months, with an option for a 6-month extension based on performance.
• Payment terms: Payments will be made monthly based on completed work, with a retention of 5% until project completion.
• Key SLAs/KPIs: Timely completion of each phase, adherence to safety standards, and quality of workmanship.
• Liquidated damages: A penalty of €1,000 per day for delays beyond the agreed completion date.
• Termination clauses: The contract may be terminated for non-performance or breach of contract.
• IP ownership: All designs and documentation produced during the project will remain the property of the IAA.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the IAA.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Tight timeline: The go-live date is set for 2026-08-01, which may be challenging for contractors with limited resources.
• High insurance requirements: The minimum insurance levels may exclude smaller firms from bidding.
• Geographic constraints: The requirement for bidders to be within 50 km of the IAA may limit competition.
• Complex compliance requirements: The need for adherence to specific ISO standards may pose challenges for bidders lacking experience in this area.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should have:

• A proven track record in office refurbishment or similar construction projects.
• The necessary certifications and insurance coverage as specified.
• The capacity to manage a project of this scale, including sufficient personnel and resources.
• Consortium or sub-contracting is allowed, which may enable smaller firms to partner with others to meet the requirements.
• Indicative bid-preparation effort is estimated at 10-15 days, considering the documentation and compliance checks required.
• The presence of an incumbent contractor may signal a competitive landscape, but the tender is open to new entrants.

11. Where to dig deeper

• Source RFT filename: IAA_Office_Refurbishment_RFT.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Appendix B1 — List of Previous Works Projects
• Appendix C — Bankers Letter
• PW-CF5 Contract for Minor Works