Kitchen Replacements and Upgrades to various properties nationwide for Tuath Housing Association

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves kitchen replacements and upgrades across various properties managed by Tuath Housing Association. The contractor will be responsible for the complete refurbishment of kitchens, ensuring compliance with relevant standards and regulations. The scale of work includes multiple properties nationwide, with specific attention to quality and sustainability.

Key activities include:

• Kitchen Refurbishment: Complete replacement of kitchen units, appliances, and fixtures.
• Installation of Insulation: Adherence to minimum insulation standards as specified in the contract.
• Compliance with Standards: All works must meet EN 312-Type P3 moisture resisting standards and surface performance to EN 16122.
• Health & Safety Management: Regular site meetings every two weeks to ensure safety compliance.
• Project Management: Coordination of works to ensure timely completion within specified deadlines.
• Quality Assurance: Implementation of quality checks throughout the project lifecycle.
• Waste Management: Proper disposal of old kitchen units and materials in accordance with environmental regulations.

The contractor must also provide a detailed method statement outlining the workflow and timelines for each phase of the project.

3. Background & buyer context

This procurement aligns with Tuath Housing Association's ongoing commitment to improving living conditions for tenants through modernized facilities. The initiative is part of a broader strategy to enhance housing quality and sustainability across the portfolio. The contract is being issued at this time to address the urgent need for kitchen upgrades in aging properties, ensuring compliance with current health and safety standards. There is no mention of an incumbent contractor for this specific tender.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1.5 million in the relevant area of work.
• Insurance:
• Employers Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: Minimum level of €1.5 million
• Certifications: Compliance with ISO standards or equivalent, and registration with relevant bodies such as CORU or Safe-T-Cert.
• Past experience: Minimum of 3 comparable projects completed within the last 5 years, each valued at no less than €200,000.
• Personnel: At least one project manager with a minimum of 5 years' experience in similar projects.
• Geographic constraints: Bidders must be located within 100 km of Dublin.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split follows the Most Economically Advantageous Tender (MEAT) principle. A minimum scoring threshold of 70% is required for the quality criterion to qualify for consideration.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: Detailed response document (maximum 20 pages).
• CVs: For key personnel (maximum 2 pages each).
• Pricing schedule: Completed using the provided template.
• Case studies: At least 3, each valued between €200,000 and €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Scheduled for 10th June 2026; contact details for arrangements provided in the tender documents.
• Submission portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: Initial contract term of 12 months with an option for a 6-month extension based on performance.
• Payment terms: Monthly payments based on completed work, with a minimum interim payment of €1,000.
• SLAs/KPIs: Specific performance indicators related to project timelines and quality standards.
• Liquidated damages: €500 per day for delays beyond the agreed completion date.
• Termination clauses: The contract may be terminated for non-compliance with health and safety regulations.
• IP ownership: All designs and documentation produced during the contract remain the property of Tuath Housing Association.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved in advance.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1.5 million may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be within 100 km of Dublin could restrict competition.
• Tight timelines: The go-live date is set for 1st September 2026, which may be challenging for contractors with existing commitments.
• Integration with existing systems: The need to integrate new kitchen installations with existing property layouts may pose challenges for non-incumbent bidders.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this contract typically possess:

• Relevant experience in kitchen refurbishment and upgrades.
• Adequate insurance coverage and financial stability to meet the turnover requirement.
• Ability to comply with health and safety regulations and quality standards.
• Consortium or sub-contracting is allowed, enabling smaller firms to partner with specialists.
• Indicative bid preparation effort is estimated at 10-15 days, considering the documentation and site visit.
• The presence of an incumbent contractor may influence the likelihood of winning, as familiarity with the properties could provide an advantage.

11. Where to dig deeper

• Source RFT filename: Instructions to Tenderers (ITTW2).pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Volume A: Works Requirements
• Volume B: Form of Tender and Schedule
• Volume C: Pricing Document