Tender for pie machine/pastry press

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply and delivery of a pie machine and pastry press for Zanna Cookhouse Limited. The contract duration for parts and labour is specified as 12 months from commissioning. The specific technical requirements, operational details, and performance standards for the pie machine and pastry press are detailed within an issued Specification document and Instructions to Tenderer, which are not fully provided in the extract.

The core activities for the successful bidder will include:

• Supply and Delivery: Provision of a new pie machine and pastry press to Zanna Cookhouse Limited's facility at Whitemill, Clonard, Wexford.
• Commissioning: Installation and initial setup of the supplied equipment to ensure it operates according to the specified standards.
• Parts and Labour Warranty: Provision of a 12-month warranty covering both parts and labour, commencing from the date of commissioning. This implies a requirement for responsive technical support and the availability of spare parts during this period.
• Quotation Submission: Bidders must complete a provided quotation template, detailing item descriptions, quantities, unit costs (ex VAT), line totals (ex VAT), VAT rates, VAT amounts, and final prices (inc. VAT).

The tender documents reference a "Specification document" and "Instructions to Tenderer" which contain the definitive requirements for the goods. These documents are essential for understanding the precise technical specifications, performance criteria, and any specific operational workflows the equipment must support.

3. Background & buyer context

Zanna Cookhouse Limited is procuring a pie machine and pastry press. The company is located at Whitemill, Clonard, Wexford. The estimated value of this procurement is €100,000.00. No specific programme, policy, or strategic driver for this procurement is detailed in the provided metadata. The context suggests a need to upgrade or acquire new equipment for food production operations at the Wexford facility. There is no mention of an incumbent supplier or previous procurement activity related to this specific equipment.

4. Eligibility & selection criteria

The provided documents do not detail specific eligibility or selection criteria beyond the requirement to submit a quotation via eTenders and adhere to the deadline. The evaluation of tenders will be based on the Most Economically Advantageous Tender (MEAT) as defined in the Specification document.

• Turnover requirement: Not specified for this tender
• Insurance: Not specified for this tender
• Certifications: Not specified for this tender
• Past experience: Not specified for this tender
• Personnel: Not specified for this tender
• Geographic / facility constraints: Not specified for this tender

Bidders are required to complete the provided quotation template accurately and submit it via the eTenders portal by the specified deadline. Late submissions will not be accepted.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). The specific MEAT criteria and their weighting are detailed within the Specification document, which is not fully provided.

The extract does not specify the price/quality split or any minimum scoring thresholds.

6. Submission requirements

Submissions must be made exclusively via the eTenders portal. Late submissions will not be accepted. Bidders are required to complete and submit the provided quotation template.

• Method statement / response document: Not specified for this tender
• CVs: Not specified for this tender
• Pricing schedule: The provided "Quotation template Pie Machine Pastry Press.docx" must be completed. This template requires the supplier to detail:
• Company name, address, contact name, email, VAT Reg. No., quotation reference, and date of quotation.
• Item description, quantity, unit cost (€) Ex VAT, line total (€) Ex VAT, VAT rate %, VAT (€), and price (€) Inc. VAT for each item.
• Total figures for Ex VAT, VAT, and Inc. VAT prices.
• Case studies: Not specified for this tender
• Declarations: Not specified for this tender
• Mandatory site visit: Not specified for this tender
• Submission portal: eTenders. Specific format rules are not detailed in the extract.

Suppliers must provide their signature and the date on the completed quotation template.

7. Key dates & process

The quotation deadline is explicitly stated as 2026-10-15 at 11:00 AM.

8. Contract terms that matter

The contract will include a 12-month warranty for parts and labour, commencing from the date of commissioning. Specifics regarding contract term, extension options, payment terms, Service Level Agreements (SLAs), Key Performance Indicators (KPIs), liquidated damages, termination clauses, intellectual property ownership, sub-contracting rules, or parent company guarantees are not detailed in the provided extract. The focus is on the supply of equipment and the subsequent warranty period.

9. Risks, red flags & unusuals

The primary unusual aspect of this tender is the limited information provided in the extract regarding the actual technical specifications and evaluation criteria. The core requirements are deferred to a "Specification document" and "Instructions to Tenderer," which are essential for bidders to obtain and review. The submission deadline is unusually far in the future (October 2026), which may indicate a placeholder date or a long lead time for the procurement process. The estimated value of €100,000.00 is clearly stated, but the absence of any other selection criteria or contract terms in the provided metadata is notable.

10. SME fit assessment

This tender appears to be open to small and medium-sized enterprises (SMEs) that manufacture or supply commercial kitchen equipment, specifically pie machines and pastry presses. The primary requirement is the ability to provide a quotation that meets the technical specifications (detailed in separate documents) and the financial terms outlined.

• Who can credibly bid: Manufacturers or distributors of food processing equipment with a proven track record in supplying similar machinery to commercial kitchens or food production facilities. Bidders must be capable of providing a 12-month warranty covering parts and labour.
• Consortium/sub-contracting: Not specified for this tender.
• Indicative bid-prep effort: Low to moderate. The main effort will be in obtaining the Specification document, understanding its requirements, and accurately completing the provided quotation template.
• Pwin signal: No clear incumbent is identified. The tender is presented as a direct procurement. The future submission deadline might suggest a long planning horizon for Zanna Cookhouse Limited.

The tender is genuinely open to any supplier that can meet the technical and commercial requirements for the specified equipment.

11. Where to dig deeper

• Source RFT filename(s): [Quotation template Pie Machine Pastry Press.docx]
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Most important attachments:
• "Specification document" (referenced, not provided)
• "Instructions to Tenderer" (referenced, not provided)
• "Quotation template Pie Machine Pastry Press.docx"