Request for Tender for the Provision of a Service Contract for the Building Energy Management System (BEMS)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract requires the provision of a service contract for the Building Energy Management System (BEMS) at Shannon Airport Authority DAC. The selected provider will be responsible for the annual onsite maintenance of the Cylon (Tridium) BEMS. This maintenance is specified as 52 days per year.

The scope of work includes:

• Annual Onsite Maintenance: Performing 52 days of annual onsite maintenance for the Cylon BEMS.
• System Management: Providing BEMS management services.
• Maintenance Scheduling: Agreeing a schedule for maintenance with Shannon Airport Authority (SAA) and providing a minimum of 48 hours' notice for any changes.
• Energy Efficiency Initiatives: Outlining proposals for energy reduction initiatives through the BEMS at Shannon Airport, with evidence of previous delivery of such solutions.
• Innovation: Proposing new and innovative solutions to enhance the current BEMS installed at Shannon Airport.
• LoraWan Integration: Demonstrating experience in integrating LoraWan technologies on the Tridium platform, as Shannon Airport is currently undertaking this integration. Failure to adequately provide this evidence will result in a zero score for this aspect.
• Specific Works (Example): The tender documents mention a potential requirement for removing EM circuits from Lighting circuits, allowing 10 days for 2 electricians working out of hours. This indicates a scope that may involve specific system modifications or upgrades.

The contract is for an initial term of 3 years, with the option for the Contracting Authority to extend the term for a period or periods of up to 12 months, with two such extensions possible on the same terms and conditions.

3. Background & buyer context

Shannon Airport Authority DAC (SAA) is procuring this service contract for its Building Energy Management System (BEMS). The procurement is driven by the need for ongoing maintenance, management, and potential enhancement of the Cylon (Tridium) BEMS. SAA is currently integrating LoraWan technologies on the Tridium platform, indicating a strategic move towards modernising its building management systems and improving energy efficiency. The tender seeks a single service provider to manage these aspects, highlighting a desire for a consolidated and expert approach to BEMS operations.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered compliant:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability: €13m
• Public Liability: €6.5m
• Product Liability: €6.5m Bidders must confirm they can produce proof of insurance cover within 5 working days of notification of intention to award.
• Certifications:
• Safety Statement: Must be confirmed and details supplied on request, including organisational safety structure, promotion of safety, and accident frequency rate.
• Tax Clearance Certificate: Must be obtainable from Irish Revenue Commissioners within 10 working days of notification of intention to award.
• Membership of Recognised Electrical Union: Personnel working on the contract must be members of a recognised electrical union within 10 working days of notification of intention to award.
• Past experience:
• Provide a list of a minimum of 3 similar migration projects completed in the past 5 years.
• These projects must include: Works description, hours worked, and energy efficiencies achieved.
• Evidence of previous delivery of energy reduction initiatives through BEMS is required.
• Evidence of integrating LoraWan technologies on the Tridium platform is required.
• Personnel:
• Company Profile detailing organisational structures and experiences of engineers.
• Details of Health and Safety Manager/Officer.
• Geographic / facility constraints: Not specified for this tender, beyond the services being for Shannon Airport.

5. Award criteria & scoring

The contract will be awarded on the basis of the Most Economically Advantageous Tender (MEAT). The evaluation will be split between Qualitative/Technical Merit and Price.

Criterion Weight (%) Sub-criteria