KARE The Supply of 1 x 6 Seater Vehicle

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1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------- | :---------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------------- | :-------------- | :------------------ | :-------------- | KARE The Supply of 1 x 6 Seater Vehicle 34100000-8 €30,000 Not stated Not stated 1 Co. Kildare Not stated 2026-10-08 11:00 2026-10-08

2. Scope of Work

This tender seeks the supply of one second-hand, six-seater vehicle for KARE, a voluntary organisation providing services for individuals with intellectual disabilities. The vehicle must be drivable with a standard B class driving license. Tenders must detail all costs, including VAT and any applicable taxes or charges. KARE reserves the right to select a supplier based on vehicle availability for viewing and purchase, contingent on available funding. Bidders must specify lead times for vehicle acquisition. Evidence of the vehicle's registration and VIN number is required to confirm immediate availability. KARE will conduct an in-person inspection and engage a qualified mechanic to assess the vehicle's suitability, year, kilometrage, and overall quality. The vehicle must be taxed for a minimum of three months upon delivery.

Key activities and requirements include:

• Vehicle Specification:
• One second-hand six-seater vehicle (e.g., Ford Custom, Volkswagen Caddy, or similar).
• Must be drivable with a B class driving license.
• Must meet European safety standards for seating.
• Vehicle Condition & Features:
• Minimum of 3 months after-sales warranty for second-hand vehicles.
• Two interior roof lights with night light function control switch in the driver area.
• Two speakers fitted to the rear, wired directly to the vehicle's audio system.
• Front passenger seat and driver seat in the front.
• Inclusion of a First Aid kit, fire extinguisher, breakdown triangle, and emergency break glass hammer.
• Full reversing camera kit/sensors.
• Delivery & Logistics:
• Vehicle must be taxed for a minimum of 3 months upon transfer to KARE.
• Clear specification of vehicle delivery date and lead time from the date of order.
• Evidence of VIN number and registration of the second-hand vehicle to confirm immediate availability.
• Evaluation Factors:
• Scores awarded based on vehicle year, kilometrage, and suitability for KARE's needs.
• Physical inspection of the vehicle by KARE and assessment by a KARE-appointed mechanic.

3. Background & buyer context

KARE is a voluntary organisation operating in Counties Kildare, East Offaly, West Wicklow, and North Carlow. It provides a comprehensive range of services for individuals with intellectual disabilities and their families. This procurement is driven by KARE's operational needs to acquire a suitable vehicle to support its service delivery. The tender process is conducted under public procurement regulations, with KARE acting as the contracting authority. The estimated value of the contract is €30,000.

4. Eligibility & selection criteria

Bidders must meet the following mandatory Phase 1 qualifying criteria to be considered for evaluation:

• Submission Timing: Tender submitted on time by the deadline.
• Documentation:
• Signed and returned submission of Section C (Special Conditions of Tenders).
• Completed Table A (Pricing Schedule).
• Completeness of the tender submitted in English, in the format specified in Section D (Format of Quotation).
• Vehicle Warranty: A minimum warranty of at least 3 months is included for all second-hand vehicles.
• Safety Standards: Vehicle seats must meet European safety standards.
• Availability Confirmation: A supply date for the vehicle to KARE must be specified, along with evidence of VIN numbers/registration plates to confirm immediate availability.

Tenders not meeting these criteria will not proceed to the full evaluation process. Specific financial or personnel requirements (e.g., turnover, insurance, certifications, past experience, named personnel) are not specified in the provided tender documents for this particular procurement.

5. Award criteria & scoring

Responses will be evaluated in two phases. Phase 1 assesses mandatory compliance. Phase 2, the full evaluation, uses a weighted scoring system with a total of 3,000 marks. The award is based on Most Economically Advantageous Tender (MEAT).

Criteria