Installation of a 75 x 40 metre Artificial Grass Pitch and all Associated Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks contractors for the installation of a 75 x 40 metre artificial grass pitch and all associated works. The project encompasses the full construction and fit-out of a new sports facility.

The constituent activities include:

• Pitch Installation: Laying a 75 x 40 metre artificial grass surface. This involves site preparation, base construction, and the installation of the synthetic turf.
• Associated Works: This phrase indicates a broad scope beyond just the pitch surface. It is understood to include, but not be limited to, the following elements as detailed in the provided documentation:
• Lighting System: Design and installation of a sports pitch lighting system. A lighting design document (SLD-260063) from LED GROUP specifies a "GFC Pitch - Class III 100 lux @ 0.7 Uo" requirement. Calculations indicate an average illuminance of 107.16 lux, with a maximum of 213 lux and a minimum of 64 lux. The design assumes a maintenance factor of 0.9 and a measuring plane at 0.0m from the finished floor level. The luminaire schedule details the use of STADIUM-RSD12057N-04 fixtures, with 22 units specified.
• Ancillary Infrastructure: While not explicitly detailed in the provided metadata, "all associated works" typically implies fencing, drainage, access paths, and potentially goalposts or other sports equipment.
• Compliance: The lighting design must comply with relevant lighting guides and best practices. Calculations and design drawings/specifications supplied by the LED Group are to be used.

The project is designated for Drumconrath GFC. The provided lighting design document is dated 6/3/2026.

3. Background & buyer context

The procurement is initiated by the Drumconrath GAA Committee. The project aims to establish a new artificial grass sports pitch facility. The scale of the pitch is specified as 75 x 40 metres. The tender is driven by the committee's requirement for enhanced sports infrastructure. No specific programme or policy is cited as the direct driver, but it aligns with general community sports development initiatives. No incumbent contractor is mentioned. The strategic driver is to provide a modern, high-quality playing surface for the GAA club.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring methodology are not specified in the provided tender metadata. The split between price and quality (MEAT) is therefore not determinable.

6. Submission requirements

• Method statement / response document: Not specified for this tender.
• CVs: Not specified for this tender.
• Pricing schedule: Not specified for this tender.
• Case studies: Not specified for this tender.
• Declarations: Not specified for this tender.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

• Term + extension structure: Not specified for this tender.
• Payment terms: Not specified for this tender.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

The primary unusual aspect of this tender is the significant lack of detail regarding submission requirements, eligibility criteria, award criteria, and contract terms. The provided documents focus heavily on the technical specifications for the lighting system, with minimal information on the broader procurement process. This suggests that either the full tender documentation is not yet available or has not been provided in the extract. The deadline for submission is also unusually far in the future (July 2026), which may indicate a long lead time or a placeholder date. The estimated value of €300,000.00 is provided, but without corresponding criteria, it is difficult to assess the scale of the expected bidder response.

10. SME fit assessment

This tender, as presented, is difficult to assess for SME fit due to the absence of specified eligibility and selection criteria. However, the core work involves the installation of an artificial grass pitch and associated works, including a detailed lighting system.

• Who can credibly bid: A small to medium-sized enterprise (SME) with proven experience in sports pitch construction, particularly artificial turf installation, would be a potential bidder. Experience in managing and installing sports lighting systems to specific lux levels (100 lux Class III) would be essential. Companies with a strong track record in civil engineering and groundworks related to sports facilities would also be suitable.
• Whether consortium or sub-contracting is allowed: Not specified for this tender.
• Indicative bid-prep effort: Given the lack of detail, it is impossible to estimate bid preparation effort. If full documentation were available, it would likely require several days for a specialist contractor to prepare a compliant bid, particularly if site visits or detailed technical proposals are required.
• Pwin signal: No incumbent is mentioned. The future deadline and lack of detail do not provide a clear signal of incumbent strength or a pre-determined winner. The tender appears open, but the lack of information makes it challenging to gauge the competitive landscape.

11. Where to dig deeper

• Source RFT filename(s): Not specified for this tender.
• eTenders CFT ID: Not specified for this tender.
• Contact email or clarification portal: Not specified for this tender.
• Most important attachments:
• Lighting Design.pdf