Establishment of a Multi Party Framework Agreement for the Provision of General Construction/Maintenance Related Services in 2 Lots

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender involves establishing a multi-party framework agreement for general construction and maintenance services across two lots: Lot 1 in Cavan and Lot 2 in Monaghan. The framework aims to provide a structured approach to managing small construction and maintenance tasks for the Cavan and Monaghan Education and Training Board (CMETB).

• General Construction/Maintenance: The contractor will perform a variety of construction and maintenance tasks as outlined in Volume A of the Works Requirements. This includes both planned and reactive maintenance activities.
• Locations: Services will be provided at various educational facilities managed by CMETB in Cavan and Monaghan.
• Framework Structure: Separate framework agreements will be established for each lot, allowing for targeted service delivery in each geographic area.
• Task Orders: Work will be assigned through task orders under the framework agreement, detailing specific requirements and timelines for each task.
• Volume and Frequency: The scope includes regular maintenance tasks as well as ad-hoc construction projects, with volumes varying based on institutional needs.
• Compliance and Standards: All work must comply with relevant safety and construction standards, including ISO 45001:2018 or equivalent.
• Project Supervision: The contractor or a nominated representative will be appointed as the project supervisor for the construction stage under the Safety, Health and Welfare at Work (Construction) Regulations 2013.

3. Background & buyer context

This procurement is initiated by the Cavan and Monaghan Education and Training Board to streamline and enhance the efficiency of maintenance and construction services across its educational facilities. The framework supports the strategic goal of maintaining high-quality educational environments. This initiative aligns with broader public sector efficiency and quality improvement programs. The framework replaces ad-hoc contracting with a structured, multi-party agreement to ensure consistency and reliability in service delivery.

4. Eligibility & selection criteria

• Turnover requirement: Minimum average yearly turnover of €80,000 per lot in the General Construction/Civil Engineering category.
• Insurance:
• Public Liability: €6,500,000 per incident
• Employer's Liability: €13,000,000 per incident
• Certifications: Compliance with ISO 45001:2018 or equivalent safety management systems.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation follows the Most Economically Advantageous Tender (MEAT) approach, with a 40/60 price/quality split. Specific sub-criteria and thresholds are not detailed in the documents.

6. Submission requirements

• Method statement / response document: Use the named template; no page limits specified.
• CVs: Not specified.
• Pricing schedule: Must use the provided template in the Tender Response Document.
• Case studies: Not specified.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: eTenders; follow specific format rules for electronic submission.

7. Key dates & process

8. Contract terms that matter

The framework agreement is structured for multiple parties, with no specified contract length or extension terms. Payment terms are not detailed, but compliance with standard public sector payment timelines is implied. Key performance indicators (KPIs) and service level agreements (SLAs) are not specified. Liquidated damages, termination clauses, and intellectual property ownership are not detailed. Sub-contracting is allowed, but specific rules are not provided. No parent-company guarantee or bond requirements are mentioned.

9. Risks, red flags & unusuals

The turnover requirement of €80,000 per lot is relatively low, which may open the tender to a wide range of bidders, potentially increasing competition. The lack of detailed KPIs and SLAs could lead to ambiguity in performance expectations. The absence of specified contract length and extension terms may affect long-term planning for bidders. The framework's reliance on task orders could lead to variability in workload and revenue.

10. SME fit assessment

This tender is accessible to small and medium-sized enterprises (SMEs) with experience in general construction and maintenance. The turnover requirement is modest, making it feasible for smaller firms. Consortium bids and sub-contracting are permitted, offering flexibility in meeting requirements. Bid preparation effort is moderate, likely requiring several days to compile necessary documentation and pricing. The presence of an incumbent is not specified, which may affect the perceived probability of winning (Pwin) for new entrants.

11. Where to dig deeper

• Source RFT filename(s): The ITT.pdf
• eTenders CFT ID: Not specified
• Contact email or clarification portal: eTenders webportal
• Important attachments:
• Volume A: Works Requirements
• Volume B: Form of Tender and Schedule
• Volume C: Pricing Document