Consultancy Services Dublin ATC Campus

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender involves providing multi-discipline consultancy services for the Dublin ATC Campus at Huntstown, Co. Dublin. The project aims to equip the Pavilion Operations Room to serve as an ATCC Contingency Centre, addressing future capacity constraints and facilitating equipment upgrades.

• Location: Dublin Control Tower Campus, Huntstown, Cloghran, Co. Dublin.
• Primary Task: Conversion/fit-out assessments of existing buildings.
• Activities:
• Conducting site assessments and feasibility studies.
• Developing design proposals for the contingency operations room.
• Providing technical specifications and cost estimations.
• Overseeing the integration of air-conditioning and HVAC systems.
• Ensuring compliance with fire safety and building regulations.
• Coordinating with AirNav Ireland for seamless transition to contingency operations.
• Volume: The project involves the conversion of a storeroom into a fully operational contingency centre.
• Phases: The work is expected to be carried out in stages, including initial assessment, design, and implementation.
• Named Systems: Integration of air-conditioning and HVAC systems is a critical component.
• Named Workflows: Coordination with existing operations to minimize disruption.

3. Background & buyer context

AirNav Ireland, established as a commercial state-sponsored body on 1 May 2023, is responsible for air traffic services in Irish controlled airspace. The procurement is driven by the need for additional space at the Dublin ATC Campus to accommodate a contingency operations room. This aligns with AirNav Ireland's strategic goal to enhance operational capabilities and ensure continuity of services. The project supports the organization's commitment to maintaining high safety standards and operational efficiency.

4. Eligibility & selection criteria

• Turnover requirement: Minimum turnover of €2,500,000.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Motor Insurance: €2,500,000
• Certifications: Conformance to ISO 9000 series or equivalent.
• Past experience: Minimum of 4 comparable projects within the past 10 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The price/quality split follows the MEAT (Most Economically Advantageous Tender) principle.

6. Submission requirements

• Method statement / response document: Named template, page limits not specified.
• CVs: Maximum 20 single-sided A4 pages, 2 pages per CV.
• Pricing schedule: Separate stand-alone document, specific format required.
• Case studies: 4 examples, value range not specified.
• Declarations: ESPD, Bona Fides, Tax clearance, Conflict of Interest.
• Mandatory site visit: Not specified.
• Submission portal: eTenders, with specific format rules.

7. Key dates & process

8. Contract terms that matter

• Term + extension structure: Not specified.
• Payment terms: Payment within 30 days from receipt of invoice.
• Key SLAs/KPIs: Not specified.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: Contracting Authority may cancel competition prior to contract execution.
• IP ownership: Not specified.
• Sub-contracting rules: Prime Contractor must be designated; subcontractors must submit ESPD.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

The tender requires a minimum turnover close to the contract value, potentially limiting competition to firms with similar financial profiles. The integration of HVAC systems may pose challenges for non-incumbents unfamiliar with existing infrastructure. The absence of a specified contract length or go-live date introduces uncertainty in project planning and resource allocation.

10. SME fit assessment

This tender is open to medium-sized consultancy firms with expertise in building conversions and HVAC systems. Firms must have a turnover of at least €2.5 million and hold substantial insurance coverage. Consortium bids are allowed, with a single entity designated as the Prime Contractor. Bid preparation may require several days, given the need for detailed technical and financial documentation. The presence of an incumbent or firms with prior experience in similar projects may influence the competitive landscape.

11. Where to dig deeper

• Source RFT filename(s): Dublin Contingency Room Tender - sections 1-3.docx
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Important attachments:
• Appendix 1 — Technical Specification
• Appendix 2 — AirNav Ireland Conditions of Contract
• Appendix 3 — Tenderer Statement