The Supply of Building Materials, Fixing and Components

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1. At a glance

2. Scope of Work

Beaumont Hospital is establishing a single-party framework agreement for the supply of building materials, fixings, and miscellaneous products. The primary purpose is to repair and maintain the fabric of the acute hospital. The successful framework member will also be required to source and deliver an ad-hoc range of additional related products, even if these are not normally stocked by the tenderer.

The scope includes, but is not limited to, the supply of:

• Wood screws
• Drill bits
• Nails
• Tubes of silicone
• Window spiral arms
• Mirrors
• Gaskets
• Glues
• Assorted hooks, bolts, and handles
• Tarmac pothole filler
• Disposable overalls
• Metal toggles
• Door closers
• Shelving uprights and brackets
• Assorted safety equipment

The Contracting Authority reserves the right to procure any additional related products falling within the advertised scope (fixings, building materials, and miscellaneous products related to repair and maintenance) from the successful framework member.

All products must be of good quality, comply with legislative provisions, meet the Contracting Authority’s requirements, and be suitable for their intended purpose. The Contracting Authority will assess the quality of proposed products. Products found to be of insufficient quality must be replaced immediately at no additional cost. Payment will be withheld until quality is satisfactory. Persistent quality issues may jeopardise continued membership.

Response times are critical. For urgent requirements, a maximum response time of one and a half hours from receipt of a call from Beaumont Hospital is stipulated. For routine requirements, delivery is generally expected on the same working day, or by 12:00 noon the next working day for requests received after 15:00 hours. No delivery charges are payable.

The successful framework member must nominate a named Contract Manager and adhere to a Service Level Agreement covering complaints, stock availability, and an emergency on-call service between 08:00 and 17:00, Monday to Friday, for urgently required products. Invoicing will be monthly in arrears, detailing products supplied. The framework member must also co-operate in sourcing additional or ad-hoc products, demonstrating access to a wide range of suppliers and the capability to secure supply from third parties with minimal delays. Deliveries must be to the specified location, properly packed and marked, including unloading and stacking as directed. Products are guaranteed for at least twelve months against faulty materials or workmanship.

3. Background & buyer context

Beaumont Hospital, a principal teaching hospital for the Royal College of Surgeons in Ireland, is procuring building materials, fixings, and components. The hospital has a total capacity of 913 beds and additional treatment capacity. This procurement establishes a single-party framework agreement to manage the supply of essential items for the repair and maintenance of the hospital's fabric. The framework approach is intended to leverage efficiencies and maximise cost savings over a four-year period. The Contracting Authority reserves the right to operate outside the framework if greater value for money can be achieved.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: A minimum average annual turnover of €100,000 in any one of the three previous financial years.
• Insurance:
• Employer’s Liability Insurance: €6.5m
• Public Liability Insurance: €3m
• Product Liability Insurance: €3m
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must declare their position regarding grounds for exclusion, which will be assessed via the European Single Procurement Document (ESPD). Grounds for exclusion include convictions related to organised crime, corruption, fraud, terrorist offences, money laundering, child labour, and trafficking in human beings. Breaches of tax or social security obligations with final and binding effect will also lead to exclusion, unless minor amounts are involved or obligations have been fulfilled.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). The award criteria and weightings are detailed in Section 6 of the ITT document. While specific weightings are not provided in the extract, the primary objective is to secure quality goods and materials at an economically advantageous price. Tenderers must ensure their submissions are comprehensive and compliant to avoid elimination.

Criterion Weight (%) Sub-criteria