Integrated Design Team Services for UCD Minor Works and Building Care Programme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|-----------------|----------|----------------|------|----------|------------------|---------------------|------------------| University College Dublin (UCD) UCDOPP5582 Integrated Design Team Services for UCD Minor Works / Construction Projects and the UCD Building Care Programme Not stated €1,000,000 Not stated Open Not stated Dublin, Ireland Not stated 15 July 2026, 11:00 Not stated

2. Scope of Work

The contract involves providing integrated design team services for minor works and construction projects at University College Dublin (UCD), as well as for the UCD Building Care Programme. The contractor will be responsible for a range of activities that ensure the successful execution of these projects.

• Deliverables:

• Design services for minor works and construction projects.

• Coordination of the integrated design team, which includes various specialists such as civil engineers, building services engineers, and quantity surveyors.

• Named Systems:

• The contractor will operate within the framework of UCD’s ISO 50001 certified Energy and Water Management System (EWMS).

• Named Locations:

• Services will be provided across various UCD facilities, including the Newman Building and other campus locations.

• Volumes:

• The contractor will manage multiple projects, with individual project values ranging from €5,000 to €500,000.

• Workflows:

• A minimum of one site meeting per week will be required on all minor projects.

• The contractor will be expected to provide regular updates and reports on project progress.

The work will be executed in phases, with each phase requiring specific deliverables and timelines as outlined in the project briefs provided by UCD.

3. Background & buyer context

This procurement aligns with UCD's strategic objectives to enhance its infrastructure and facilities in support of its academic mission. The initiative is part of UCD's broader Building Care Programme, which aims to maintain and improve campus facilities. The decision to procure these services now reflects UCD's commitment to modernizing its facilities and ensuring compliance with current standards. The incumbent contractor is not specified in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover not specified for this tender.

• Insurance:

• Public Liability Insurance: Minimum €6,500,000 per accident.

• Employer’s Liability Insurance: Minimum €13,000,000 per accident.

• Professional Indemnity Insurance: Minimum €100,000 per claim and €150,000 annual aggregate for the Principal Service Provider.

• Certifications: Not specified for this tender.

• Past experience: Minimum of three comparable projects completed within the last five years, each with a value of at least €30,000.

• Personnel: Named roles must include a project manager with a minimum of five years' experience in similar projects.

• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 20 pages.
• CVs: For all named personnel, limited to two pages each.
• Pricing schedule: Must use the specified template.
• Case studies: At least three, with project values ranging from €30,000 to €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Proposals must be submitted via eTenders, adhering to any specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The framework agreement is for a period of four years, with potential extensions based on project needs.
• Payment terms: Payments will be made upon completion of milestones as defined in individual Call Off Contracts.
• Key SLAs/KPIs: Performance indicators will be established and reviewed at the end of each Call Off Contract.
• Liquidated damages: Not specified.
• Termination clauses: The Employer may terminate the agreement for various reasons, including failure to perform or non-compliance with requirements.
• IP ownership: All intellectual property developed during the contract will remain with UCD.
• Sub-contracting rules: Sub-contracting is permitted but must comply with the minimum requirements set out in the framework rules.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The lack of specified turnover requirements may indicate a preference for established firms, potentially limiting opportunities for smaller bidders.
• The requirement for a minimum of three comparable projects may disadvantage newer firms without extensive portfolios.
• The absence of a specified contract length may lead to uncertainty regarding project timelines and commitments.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should have:

• Relevant experience in integrated design services, particularly in educational or public-sector projects.
• The ability to meet stringent insurance and personnel requirements.
• A capacity to manage multiple projects simultaneously, with a dedicated team for project management.

Consortium or sub-contracting arrangements are allowed, which may enable smaller firms to collaborate and meet the requirements collectively. The indicative bid preparation effort is estimated at 10-15 days, considering the complexity of the submission. The presence of established firms in the sector may indicate a competitive landscape, but the framework's open nature allows for diverse participation.

11. Where to dig deeper

• Source RFT filename: UCDOPP5582 Framework Consultant Agreement Draft.pdf
• eTenders CFT ID: Not specified
• Contact email: Derek Martin, as stated in Request for Proposals
• Important attachments:
• Appendix B1 — List of Previous Projects/Certificate of Satisfactory Execution
• Framework Rules document