Provision of Cleaning, Access and Keyholding Services at Campus Íosagáin, Baile Bhuirne, Co. Cork

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1. At a glance

2. Scope of Work

The contractor will provide cleaning, access, and keyholding services at Campus Íosagáin, Baile Bhuirne, Co. Cork. The services encompass daily cleaning, facility access management, and out-of-hours support.

The scope includes:

• Cleaning:
• Daily morning and evening cleaning.
• Estimated annual work time: 1,275 hours, totalling approximately 2,550 hours over the 2-year contract.
• Daily tasks: Cleaning desks, chairs, keyboards, workstations; sanitising high-touch areas; cleaning bathrooms and replenishing supplies; emptying internal bins; collection and washing of dishes; vacuuming offices and shared areas; cleaning canteen and kitchen areas.
• Weekly tasks: Deep cleaning of equipment and surfaces; internal glass and partition cleaning; waste bin management.
• Monthly tasks: Cleaning windows, blinds, and storage areas; fridge cleaning; bin storage area sanitation.
• A consistent, high-quality cleaning service is required, necessitating adequate staff instruction, oversight, and management.
• Access:
• Unlocking the facility in the morning and locking the facility in the evening, primarily Monday to Friday.
• Estimated work time for access: 2.5 hours in the morning (08:00 – 10:30) and 2.5 hours in the evening (17:00 – 19:30), Monday to Friday.
• Key Holding:
• Providing occasional out-of-hours access to the building.
• Serving as a point of contact for alarm monitoring calls and similar services.
• Daily opening and closing of the building.
• Alarm setting and security checks.
• Requirement for locally based personnel to provide rapid attendance out of hours.
• Irish Language Requirement:
• Staff assigned to the contract must be competent in conversational Irish and capable of daily interactions through Irish where required, as Údarás na Gaeltachta operates through the medium of the Irish language.
• Sustainability:
• Tenderers must outline their approach to the use of eco-friendly products.

3. Background & buyer context

Údarás na Gaeltachta, the regional development authority for the Gaeltacht regions, is procuring these services for its Campus Íosagáin facility in Baile Bhuirne, Co. Cork. The organisation's objective is the economic, social, and cultural development of the Gaeltacht, with a focus on maintaining Irish as the communal language. The tender is issued to secure essential operational support for the campus. The incumbent provider is not named. The procurement aligns with Údarás na Gaeltachta's operational needs for its property portfolio.

4. Eligibility & selection criteria

Criterion Requirement