Hire of DGVW 7,000 kgs to 12,000 kgs Tipper Trucks

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1. At a glance

2. Scope of Work

This tender seeks the hire of twenty tipper trucks for Limerick City and County Council (LCCC). The contract duration is a minimum of one month and a maximum of sixty months. The hired fleet must maintain an average age not exceeding 72 months throughout the agreement. LCCC is actively replacing Internal Combustion Engine (ICE) vehicles with Clean/EV options, intending to reduce hired ICE vehicles by 20% annually if suitable alternatives become available. This may lead to vehicles being off-hired as LCCC procures its own clean vehicles.

The scope includes the provision of twenty chassis cab tippers, categorised by Gross Vehicle Weight (GVW) and Gross Train Weight (GTW), cab type, and tipping body configuration:

• Type A (5 units): DGVW 7,500 kgs, GTW 8,500 kgs – Day Cab, Three-Way Tipping body with loadbed-mounted lockable toolbox.
• Type B (2 units): DGVW 7,500 kgs, GTW 8,500 kgs – Day Cab, Rear Only Tipping body with loadbed-mounted lockable toolbox.
• Type C (2 units): DGVW 7,500 kgs, GTW 8,500 kgs – Crew Cab (5 persons + driver), Three-Way Tipping body with loadbed-mounted lockable toolbox.
• Type D (1 unit): DGVW 7,500 kgs, GTW 8,500 kgs – Crew Cab (5 persons + driver), Rear Only Tipping body with chassis-mounted lockable storage container.
• Type E (6 units): DGVW 7,500 kgs, GTW 18,000 kgs – Day Cab, Three-Way Tipping body with chassis-mounted lockable storage container.
• Type F (2 units): DGVW 7,500 kgs, GTW 18,000 kgs – Day Cab, Rear Only Tipping body with loadbed-mounted lockable toolbox.
• Type G (1 unit): DGVW 12,000 kgs, GTW 18,000 kgs – Day Cab, Three-Way Tipping body with chassis-mounted lockable storage container.
• Type H (1 unit): DGVW 12,000 kgs, GTW 18,000 kgs – Day Cab, Rear Only Tipping body with loadbed-mounted lockable toolbox.

All vehicles must conform to Euro VI emission standards, have CE type-approved tipper bodies and towbars, be compatible with HVO fuel, and feature lockable fuel tanks. Specific equipment includes a rearview camera, fire extinguisher, breakdown triangle, chevrons, flashing beacon bar, audible reverse warning, strobe lighting, seat covers, and rubber floor mats. External branding on vehicles is prohibited. LCCC may request optional equipment: a tail lift (Option A) or a hydraulic floorbed-mounted crane (Option B).

The supplier must provide a drive-in maintenance facility within County Limerick, operating during LCCC hours with out-of-hours access. Vehicle maintenance, servicing, and statutory testing (including three voluntary 13-week safety inspections and the annual CVRT test) are the supplier's responsibility. A similar replacement vehicle must be provided during servicing or testing. If a vehicle breaks down three times in three months, it must be permanently replaced. LCCC will only pay for repair items with prior approval, and for write-offs, an independent assessor will determine the value.

3. Background & buyer context

This procurement by Limerick City and County Council (LCCC) addresses the ongoing need for tipper trucks within its Fleet Management Unit. The tender aligns with national policy directives, specifically S.I. 381 Of 2021, which mandates the replacement of Internal Combustion Engine (ICE) vehicles with Clean Vehicles. LCCC is actively pursuing this transition, aiming to reduce its reliance on hired ICE vehicles by 20% annually as suitable electric or clean vehicle options become available. This strategic shift influences the contract's nature, with potential for early off-hiring of vehicles as LCCC invests in its own fleet. The current procurement is a re-tender to secure these essential operational assets.

4. Eligibility & selection criteria

Bidders must meet the following mandatory requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: €13.0 million
• Motor Insurance: €6.5 million
• Employer's Liability Insurance: €6.5 million (with specific indemnity to LCCC)
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints:
• A drive-in owner-operated maintenance facility must be located within County Limerick.
• Operating hours of this facility must align with LCCC's operating hours, with out-of-hours access required via a nominated contact.

5. Award criteria & scoring

The award will be based on total cost, calculated as the sum of weekly hire rates for each vehicle type multiplied by their respective quantities and 52 weeks, plus the cost of 26-week safety inspections multiplied by 20.

Criterion Weight (%) Sub-criteria