Second Hand Teleporter

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Monaghan County Council requires the supply and delivery of one second-hand telescopic handler. The contract duration is 12 months from the date of submission deadline. The ideal delivery date is before September 1, 2026.

The core requirement is the provision of a used teleporter that meets a detailed minimum specification. This includes:

• General Requirements:
• Registered in Ireland no earlier than 2022.
• Construction date no earlier than 2022.
• Compliance with all relevant Irish and EU standards and legislation, including Road Traffic Acts and EU braking regulations for N3 vehicles.
• Approval via a recognised National or European approval process.
• Conformity with current Health and Safety requirements.
• Maximum weight of 5,000kg.
• Odometer reading not exceeding 1500 hours at purchase.
• Roadworthy with a road test and registration plate.
• Engine:
• Minimum output of 55 kw.
• Ability to run on HVO Fuel.
• Fuel tank capacity of at least 120 litres.
• Transmission/Axles/Brakes:
• Electric shuttle control (forward/reverse).
• Minimum of 2 forward and 2 reverse gears.
• Travel speed of no less than 24 km/h.
• Wet multi-disc braking front and rear.
• Four-wheel drive with 3 steering modes (front, rear, crab).
• Mechanical parking brake.
• Electrical:
• Front and rear lighting, including indicator lights.
• External work lights on the cab (front and rear).
• Reversing camera and screen in the cab.
• Audible and visual warning alarm activated on reverse gear selection.
• Cab and Controls:
• Comfortable, fully adjustable driver seat with armrests and seat belt.
• Ergonomically designed cab for driver comfort and ease of operation.
• Large windscreen with good wiper operation for all-round visibility.
• Full Roll Over Protection System (ROPS).
• Falling Object Protection System (FOPS).
• Adequate heater/demister system.
• Hydraulic System:
• Gear type hydraulic pump with flow and pressure no less than 90 l/min and 250 bar.
• Hydraulic tank capacity of no less than 100 litres.
• Auxiliary lines for additional equipment (e.g., grab bucket).
• Wheels:
• Wheel fenders on all 4 wheels.
• Standard readily available front and rear tyre sizes.
• Boom:
• Minimum lift capacity of 2,500kg.
• Minimum lift height of 5.5 meters.
• Minimum reach of 3 meters.
• Specific boom performance times: Lifting 7s, Lowering 5s, Extension 5s, Retraction 3.5s, Crowd 3s, Dump 2.5s.
• Self-levelling capability.
• Manual joystick loader controls conveniently located in the cab.
• Attachments:
• Must come with a bucket.
• Must come with a set of forks.
• Aftersales Support:
• Minimum 6-month warranty from the time of purchase.
• Delivery:
• Delivery to Monaghan County Council's chosen location in Co. Monaghan.

Failure to meet any of the minimum specification requirements will result in exclusion from the tender.

3. Background & buyer context

This procurement is for the purchase of a single, second-hand telescopic handler by Monaghan County Council. The requirement stems from the need to acquire specific machinery for operational purposes. The tender is being conducted under an Open Procedure, indicating a competitive process open to all eligible economic operators. The Council aims to promote participation by Small and Medium Enterprises (SMEs) and encourages collaboration to meet capacity requirements. The ideal delivery date is before September 1, 2026, suggesting an operational need to be met by that time.

4. Eligibility & selection criteria

Bidders must meet the following criteria to be considered eligible:

• Turnover Requirement:
• Demonstrate that turnover exceeded €250,000 during one of the last three years, or pro-rata if more recently established.
• Insurance:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: N/A
• Environmental Liability Impairment (EIL): N/A
• Cyber Liability: N/A
• Tenderers must confirm these insurances are in place or can be put in place if successful. Policies must have jurisdiction in Ireland where relevant.
• Certifications:
• Compliance with relevant Health & Safety legislation is mandatory.
• The vehicle must be approved via a recognised National or European approval process.
• The vehicle must comply with all current Irish and EU standards and legislation.
• The vehicle must have all necessary certification in place prior to delivery.
• Tenderers must confirm compliance with specific Irish employment and equality legislation.
• Past Experience:
• Not explicitly quantified in terms of number of projects, but the Tender Response Document includes sections for "Previous Contracts / Experience".
• Personnel:
• Not specified with minimum years of experience for named roles.
• Geographic / Facility Constraints:
• The vehicle must be registered in Ireland.
• Delivery is to a location in Co. Monaghan.
• Insurance policies must have jurisdiction in Ireland where relevant.
• Company Status:
• The firm must have been in existence for at least 6 months.
• Tenderers must confirm they are not bankrupt or subject to insolvency proceedings.
• Tenderers must confirm no convictions for specific criminal offences or breaches of tax/social security obligations within the past five years.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT) determined by a combination of cost and qualitative criteria.

The lowest cost tender that meets all minimum qualitative requirements will receive the maximum score for the cost criterion.

6. Submission requirements

Bidders must submit the following:

• Tender Response Document: This document must be completed in full.
• Accompanying Spreadsheet (Appendices 1, 2 & 3):
• Appendix 1: Minimum Specification Requirements (must be fully included in the Unit Cost submission).
• Appendix 2: Delivery Time Assessment (must be completed).
• Appendix 3: Assessment (to be filled out by Monaghan County Council, but Tenderers must ensure it is part of the submission package).
• Pricing Schedule: Contained within the Tender Response Document and accompanying spreadsheet, detailing the total cost (ex. VAT) for the supply and delivery.
• Declarations:
• Tax Clearance confirmation.
• Declaration re Personal Circumstances (Art. 57 Directive 2014/24/EU).
• Declaration re Statutory Obligations.
• Confirmation of compliance with relevant Irish legislation.
• Form of Tender.
• Insurance Confirmation: Details of current insurance levels or confirmation that required levels can be met.
• Submission Portal: Tenders must be submitted via www.etenders.gov.ie.
• Format: Tenderers must use the provided Tender Response Document and accompanying spreadsheet.

7. Key dates & process

8. Contract terms that matter

• Contract Length: 12 months from the deadline for submission of tenders.
• Tender Validity: Offers must be kept open for acceptance for 12 months from the tender submission deadline.
• Payment Terms: Not explicitly detailed, but prompt payment is a statutory requirement.
• Key SLAs/KPIs:
• Delivery within 60 days of official order (failure results in exclusion).
• Minimum 6-month warranty from time of purchase.
• Liquidated Damages: Not specified.
• Termination Clauses: The Contracting Authority reserves the right to terminate if commercial arrangements become uncompetitive due to external factors (e.g., customs union changes). The authority also reserves the right to award to a runner-up if the primary awardee fails to deliver.
• IP Ownership: Not applicable for a second-hand equipment purchase.
• Sub-contracting: Tenderers may rely on other entities for capacity, but if successful, a consortium must establish legal personality. Subcontractors must apply the same standards as the main contractor.
• Parent-Company Guarantee/Bond: Not specified.

9. Risks, red flags & unusuals

• Second-Hand Equipment: The procurement of used equipment introduces inherent risks regarding condition, lifespan, and potential for unforeseen maintenance issues compared to new machinery. The detailed specification aims to mitigate this, but bidder due diligence is critical.
• Tight Delivery Window: The "Ideal Delivery before 1st of September 2026" and the "60 days inclusive of official order" delivery requirement, coupled with a tender deadline of August 30, 2026, creates a very compressed timeline for sourcing and delivery if awarded immediately after the deadline. This suggests a potential need for rapid mobilisation.
• Exclusionary Criteria: Strict adherence to minimum specifications (Appendix 1) and completion of Appendices 2 and 3 are mandatory for eligibility. Failure in these areas will lead to exclusion.
• Award to Runner-Up: The contract may be awarded to the next highest scoring tenderer if the primary successful tenderer fails to deliver, indicating a contingency plan by the Council.
• Tender Validity Period: A 12-month tender validity period is required, which is substantial for a single-item purchase, suggesting the Council may be seeking flexibility in award timing or has a longer-term operational planning horizon.

10. SME fit assessment

This tender is structured to be accessible to SMEs, particularly those specialising in the supply of agricultural or construction machinery.

• Credible Bidders: Small to medium-sized businesses with a proven track record in sourcing and supplying used teleporters or similar heavy machinery. They must demonstrate compliance with the detailed technical specifications and possess the required insurance levels. Businesses established for at least six months are eligible.
• Consortium/Sub-contracting: Consortiums or joint ventures are permitted. Tenderers can rely on the resources of other entities to meet selection criteria, provided they can demonstrate these resources will be available. This allows smaller firms to pool capabilities.
• Indicative Bid-Prep Effort: Bid preparation will require significant effort due to the detailed technical specifications in Appendix 1. This includes:
• Thorough review of all 43 specification points.
• Sourcing specific models that meet all criteria.
• Completing Appendices 1, 2, and 3 accurately.
• Gathering insurance and tax compliance documentation.
• Estimating a realistic delivery timeline.
• Likely effort: 3-5 days for a specialist supplier.
• Pwin Signal: The tender is an open procedure, suggesting it is not pre-ordained for an incumbent. However, the detailed specifications and the requirement for specific registration/construction dates (2022 or later) may limit the pool of available second-hand machines, potentially favouring suppliers with access to newer used stock. The strict exclusion criteria mean that any bidder who can meet all requirements has a strong chance of being evaluated.

11. Where to dig deeper

• Source RFT Filename(s):
• [Second hand telehandler Appendix 1, 2 & 3..xlsx]
• [TRD - 2nd Hand Telescopic Loader.docx]
• [CFT - 2nd Hand Telescopic Loader.docx]
• [Tender Package.zip]
• eTenders CFT ID: Not explicitly stated in the provided text, but the tender is listed on www.etenders.gov.ie.
• Contact: Messaging facility on www.etenders.gov.ie.
• Most Important Attachments:
• CFT - 2nd Hand Telescopic Loader.docx (Call for Tender document)
• TRD - 2nd Hand Telescopic Loader.docx (Tender Response Document)
• Second hand telehandler Appendix 1, 2 & 3..xlsx (Specifications and Appendices)