Framework for the delivery of the LEAN for Business Programme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves establishing a panel of consultants and mentors to deliver the LEAN for Business Programme on behalf of the Roscommon Local Enterprise Office. The programme aims to enhance the operational efficiency of local businesses through the implementation of LEAN methodologies.

Key activities include:

• Conducting assessments of participating businesses to identify areas for improvement.
• Delivering tailored training sessions on LEAN principles and practices.
• Providing one-on-one mentoring to businesses for practical implementation.
• Facilitating workshops that promote continuous improvement and efficiency.
• Offering follow-up support to ensure sustainable changes are adopted.
• Each assignment is expected to include at least one on-site visit by the consultant or mentor, adhering to public health guidelines.

The programme is structured to engage with various local enterprises, focusing on sectors that can benefit from LEAN practices. The expected volume of businesses to be engaged is not specified, but the programme is designed to be scalable based on demand.

3. Background & buyer context

This procurement is initiated to support local businesses in Roscommon as part of a broader strategy to enhance economic resilience and competitiveness. The LEAN for Business Programme aligns with government initiatives aimed at fostering innovation and efficiency within the local enterprise sector. The Roscommon Local Enterprise Office has a history of supporting local businesses, and this programme is a continuation of its efforts to provide valuable resources and expertise. No incumbent provider is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employers Liability: €13,000,000
• Public Liability: €2,500,000
• Professional Indemnity: €200,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Bidders must demonstrate access to skilled personnel with relevant qualifications, such as LEAN/Six Sigma Green Certification or equivalent.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, adhering to any page limits specified.
• CVs: Comprehensive CVs for key personnel, with a focus on relevant experience.
• Pricing schedule: Must follow the specified format in the provided template.
• Case studies: Include a minimum of two case studies demonstrating relevant experience, with project values specified.
• Declarations: Complete necessary declarations including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified, but bidders should confirm their understanding of the requirements.
• Submission portal: All submissions must be made via eTenders, following any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Not specified, but daily rates are capped at €900 (inclusive of travel and subsistence).
• Key SLAs/KPIs: Not specified.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential concerns include:

• The absence of specified turnover requirements may indicate a preference for established firms, potentially limiting opportunities for smaller businesses.
• The lack of detailed criteria for past experience and certifications could lead to ambiguity in evaluation.
• The requirement for on-site visits may pose logistical challenges, especially under public health guidelines.

10. SME fit assessment

This tender appears to be suitable for small to medium-sized enterprises (SMEs) with expertise in LEAN methodologies. Viable bidders should possess:

• Relevant certifications (e.g., LEAN/Six Sigma).
• Experience in delivering training and mentoring services.
• The capacity to engage with local businesses effectively.

Consortium or sub-contracting arrangements are not explicitly mentioned, but firms may consider collaborating to meet personnel requirements. The indicative bid preparation effort is estimated at several days, depending on the firm's existing capabilities and experience. The absence of an incumbent may signal an opportunity for new entrants, but the lack of specified past experience requirements could favor established firms.

11. Where to dig deeper

• Source RFT filename: Appendix III_ TenderResponseDocument_LEAN.docx
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Questions and Answers facility on www.etenders.gov.ie
• Important attachments:
• Appendix III — Tender Response Document
• Appendix II — Tender Response Document