Single Supplier Framework Agreement for Drainage Services and Pump Servicing

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for providing drainage services and pump servicing as part of a single supplier framework agreement. The work encompasses a range of maintenance and refurbishment tasks across various sites, primarily focusing on the upkeep and servicing of drainage systems and associated pumping equipment.

Key activities include:

• Drainage Services: Regular inspection, maintenance, and repair of drainage systems to ensure optimal functionality.
• Pump Servicing: Scheduled servicing of various types of pumps, including:
• Booster Pumps: Servicing of multiple booster pump sets located at various sites, including Castleisland, Leopardstown, Glenageary, and others.
• Submersible Pumps: Maintenance of foul and storm submersible pumps at designated locations.
• Task Orders: Execution of specific tasks as directed by the Employer’s Representative, which may include emergency repairs or upgrades.
• Documentation: Provision of detailed reports and documentation for each service performed, including service dates and any necessary follow-up actions.
• Compliance: Adherence to all relevant health and safety regulations, as well as environmental standards during service execution.

The contractor must manage a total of 107 pump servicing tasks across various locations, with specific service dates outlined in the attached servicing schedule.

3. Background & buyer context

This procurement is initiated by Co-operative Housing Ireland to establish a framework for ongoing maintenance and refurbishment works related to drainage services and pump servicing. The need arises from a strategic focus on enhancing the efficiency and reliability of housing infrastructure, ensuring that drainage systems are well-maintained to prevent issues such as flooding or system failures. The framework aims to streamline the procurement process for these essential services, allowing for timely responses to maintenance needs. The incumbent contractor is not specified in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €2.5 million for the most recent financial year.
• Insurance:
• Professional Indemnity Insurance: Annual aggregate limit of at least €1,000,000.
• Public Liability Insurance: Maximum levels of excess for property damage €50,000; for death, illness, or injury €6,500.
• Employer’s Liability Insurance: €6,500.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on a balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Adhering to the specified template with a maximum of 10 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: To be submitted using the provided template.
• Case studies: A minimum of 3 case studies demonstrating relevant experience, with project values ranging from €100,000 to €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via eTenders, following the specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: The contract duration is not specified, but it will commence upon acceptance of the tender.
• Payment terms: Payments are to be made within 28 days after the Employer receives the invoice.
• Key SLAs/KPIs: Specific performance indicators are not detailed in the documents.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The Employer may terminate the contract at any time without cause, with written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: The contractor may not assign the contract without the Employer's consent.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €2.5 million may limit participation to larger firms, potentially excluding smaller businesses.
• The absence of specified certifications and past experience requirements may lead to ambiguity in evaluation.
• The lack of detailed SLAs/KPIs could result in unclear performance expectations for the contractor.

10. SME fit assessment

This tender is likely suitable for medium to larger-sized firms with experience in drainage services and pump maintenance. A viable bidder should possess:

• Relevant certifications and insurance coverage.
• Experience in managing multiple service contracts across various locations.
• The capacity to handle the financial turnover requirement of €2.5 million.

Consortium or sub-contracting arrangements are not explicitly mentioned, suggesting that bidders should be prepared to fulfill the contract independently. The indicative bid preparation effort is estimated at 10-15 days, considering the documentation and compliance requirements. The incumbent's strength is not disclosed, but the absence of a specified incumbent may indicate an open competitive environment.

11. Where to dig deeper

• Source RFT filename: Not specified.
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Not specified.
• Important attachments:
• Appendix 4 - CHI National Pump Servicing List
• PW-CF11 - Term Maintenance and Refurbishment Contract

This briefing provides a comprehensive overview of the tender opportunity for drainage services and pump servicing, outlining essential requirements and considerations for potential bidders.