Preliminary Site Investigations for Main Street Social Housing, Sallins, Co. Kildare

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves conducting a Preliminary Site Investigation (PSI) at a greenfield site of 0.69 hectares located on Main Street, Sallins, Co. Kildare. The investigation aims to inform future development works for social housing. The contractor will be responsible for a comprehensive assessment of ground conditions, including the following activities:

• Ground Investigation: Assess ground bearing conditions and foundation requirements.
• Laboratory Testing: Conduct tests on disturbed and undisturbed soil samples to evaluate soil contamination and classify subsoil for landfill disposal.
• Trial Pits and Boreholes: Form Trial Pits (TP), BRE 365 Soakaway Tests, Boreholes (BH), and Slit Trenches (ST) as necessary.
• Exploratory Holes: Hand-dig to a minimum depth of 1.20m at each Trial Pit location to confirm the absence of local services.
• Reporting: Provide a factual and interpretative report detailing findings, including:
• Records of exploratory holes and in-situ test results.
• Laboratory test results and geological conditions.
• “As Constructed” drawings showing the position of exploratory holes.
• Groundwater Monitoring: Monitor groundwater levels and manage groundwater from trial pits to prevent uncontrolled runoff.
• Sample Management: Collect and document soil and groundwater samples, ensuring proper chain-of-custody forms are maintained.
• Compliance: All works must adhere to current relevant standards, regulations, and guidance.

The contractor must submit all final information within four weeks of completing each survey, ensuring that all data is provided in electronic formats, primarily in Excel, Word, and PDF.

3. Background & buyer context

This procurement aligns with Kildare County Council's initiative to develop social housing in response to local housing needs. The site at Main Street, Sallins, is owned by KCC and is strategically located near community amenities, including a train station and school. The urgency for this tender arises from the need to assess the site’s suitability for future housing development, ensuring compliance with health and safety regulations.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,500,000 in relevant work.
• Insurance:
• Public Liability: €6,500,000
• Employers’ Liability: €13,000,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on the balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: Response document using the provided template, with a maximum of 10 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing Schedule: Must follow the specified format in the provided template.
• Case Studies: Minimum of 2, with project values between €100,000 and €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory Site Visit: Not applicable for this tender.
• Submission Portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and Extension: The contract duration is not specified, but the successful tenderer must complete all work within the agreed timeframe.
• Payment Terms: Payment will be made upon submission and approval of deliverables.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated Damages: Not specified for this tender.
• Termination Clauses: Not specified for this tender.
• IP Ownership: The contractor retains copyright of all documents produced, but grants KCC a perpetual, non-exclusive license to use them.
• Sub-contracting Rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Insurance Requirements: The high levels of required insurance may limit participation from smaller firms.
• Geographic Constraints: The site’s proximity to existing infrastructure may complicate access and increase costs.
• Tight Timeline: The requirement to submit all final information within four weeks of completing surveys may be challenging for some bidders.
• Lack of Detailed Requirements: Several key eligibility criteria, such as past experience and personnel requirements, are not specified, which may lead to uncertainty in bid preparation.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in geotechnical investigations and environmental assessments. Viable bidders should possess:

• Relevant certifications and insurance coverage.
• Experience in conducting similar site investigations.
• Capacity to manage the technical requirements of the project.

Consortiums or subcontracting arrangements are not explicitly mentioned, but may be considered if they meet the eligibility criteria. Bid preparation may require approximately 10-15 days, depending on the firm's existing capabilities and resources. The incumbent's strength is not disclosed, but the absence of specified past experience requirements may open opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: 24092-XXX-SP-KCC-PM-0002 DoS-Prelim SI-01.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B2 — Suitability Assessment
• Mandatory Requirements Schedule

This briefing provides a comprehensive overview of the tender for Preliminary Site Investigations for Main Street Social Housing in Sallins, Co. Kildare, enabling potential bidders to understand the key requirements and considerations.