Multi-supplier Framework Agreement with cascade for Minor Estates Works at St Vincent's University Hospital (SVUH)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves establishing a Multi-Supplier Framework Agreement for Minor Refurbishment and associated works at St. Vincent's University Hospital (SVUH). The framework aims to support various small maintenance and refurbishment services across the hospital's premises, which include 600 inpatient beds and multiple medical specialties. The services are designed to occur within the existing footprint of an area without structural changes, ensuring minimal disruption to hospital operations.

Key activities include:

• Patient and Clinical Area Upgrades:

• Flooring and finishes

• Redecoration and surface repairs

• Installation of fixtures and fittings (FF&E)

• Mechanical, Electrical, and Plumbing (MEP) Alterations:

• Lighting upgrades

• Small-scale plumbing works

• Data and power outlet installations

• Safety Enhancements:

• Door replacements

• Minor demolition and reconfiguration

The contractor must manage noise, dust, and infection control effectively to minimize disruptions to clinical services. Services may require out-of-hours work, and operators are expected to adhere to healthcare-specific regulations and standards.

3. Background & buyer context

The procurement of this framework agreement aligns with SVUH's ongoing commitment to enhance its facilities and services in a rapidly evolving healthcare environment. The hospital provides a wide range of medical services and is focused on maintaining high standards of care and safety. The decision to establish this framework is driven by the need for continuous improvements in patient care areas and operational efficiency. The estimated expenditure of €15,000,000 reflects the hospital's historical spending on similar services, which averaged approximately €2,500,000 annually over the past four years.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €2,500,000 (Ex VAT) for each of the last three financial years.
• Insurance:
• Employer’s Liability: €12,700,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: €6,500,000
• Motor Insurance: €2,600,000
• Certifications: Evidence of a quality management system (ISO 9001 or equivalent) and health and safety certification (ISO 45001 or equivalent).
• Past experience: Minimum of three comparable projects valued at €250,000 or more within the last five years.
• Personnel: Key personnel must have a minimum of five years' experience in relevant roles.
• Geographic constraints: Bidders must be located within a reasonable distance from SVUH.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, with no minimum scoring threshold specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: Response document following the named template with a maximum of 20 pages.
• CVs: For key personnel, limited to two pages each.
• Pricing schedule: Must be completed using the provided template.
• Case studies: Three examples of relevant projects, each valued between €250,000 and €1,000,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via the eTenders platform, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The framework agreement may be extended for up to two additional 12-month periods.
• Payment terms: Payments will be made within 45 days of SVUH receiving the invoice.
• Key SLAs/KPIs: Performance metrics will be established, focusing on quality and timeliness of service delivery.
• Termination clauses: The contract may be terminated with 28 days' notice.
• IP ownership: All intellectual property created during the contract will remain with SVUH.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Notable risks and concerns include:

• The turnover requirement of €2,500,000 may limit participation from smaller firms.
• The absence of a specified minimum scoring threshold could lead to subjective evaluations.
• The framework does not guarantee exclusivity, allowing SVUH to engage other contractors for similar works.
• The requirement for high insurance coverage may pose a barrier for smaller bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with relevant experience in minor refurbishment works. Viable bidders should have:

• A proven track record in similar projects, ideally within the healthcare sector.
• The capability to meet insurance and certification requirements.
• The option to form consortia or subcontract to fulfill the tender requirements.

Bid preparation is expected to take approximately 10-15 days, considering the documentation and compliance needed. The presence of an incumbent may influence the competitive landscape, but the framework's open nature allows for new entrants.

11. Where to dig deeper

• Source RFT filename: SVUH-26004 Request for Tenders_Appendix 1-3-4_Minor Refurbishment Works_final.docx
• eTenders CFT ID: Not specified
• Contact email: Not specified; use the messaging facility on eTenders.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement