Cleeves Riverside Quarter - Engineer Led Design Team Services - Site Activation Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of Engineer Led Single Point Design Team (SPDT) Services for the Cleeves Riverside Quarter - Phase II(a) Site Activation Works. The contractor will be responsible for a range of activities that ensure the successful activation of the site, which is part of a larger urban regeneration project in Limerick.

Key activities include:

• Design Development: The contractor must develop detailed designs in compliance with relevant standards, including ISO 19650.
• Project Management: Overseeing the project timeline, budget, and resources to ensure timely completion.
• Stakeholder Engagement: Coordinating with various stakeholders, including local authorities and community groups.
• Site Surveys: Conducting geotechnical and environmental surveys to inform design decisions.
• BIM Execution Plans: Developing and implementing Building Information Modeling (BIM) strategies to enhance project delivery.
• Regulatory Compliance: Ensuring all designs meet local planning and building regulations.
• Construction Documentation: Preparing detailed construction documents and specifications for contractors.
• Quality Assurance: Implementing quality control measures throughout the design and construction phases.
• Site Supervision: Providing oversight during construction to ensure adherence to design specifications and safety standards.

The contractor will also be required to manage risks associated with the project, including potential delays and budget overruns, and to provide regular updates to the client.

3. Background & buyer context

This procurement aligns with the Limerick Twenty Thirty DAC's strategic objectives to regenerate urban areas and enhance local infrastructure. The Cleeves Riverside Quarter project is part of a broader initiative funded by the Government of Ireland to stimulate economic growth and improve public amenities. The urgency of this procurement reflects the need to advance the project timeline, with construction expected to commence in late 2027 and reach practical completion by December 2028.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,500,000 over the last three financial years.
• Insurance:
• Public Liability Insurance: €6,500,000
• Employers’ Liability Insurance: €13,000,000
• Professional Indemnity Insurance: €6,000,000 (Each and Every claim basis) / €6,500,000 (Annual Aggregate basis)
• Certifications: Compliance with ISO 19650 standards and other relevant certifications.
• Past experience: Evidence of at least five comparable projects completed in the last five years, each with a minimum value of €1,000,000.
• Personnel: Key team members must include a Chartered Engineer with at least 15 years of experience and a Senior Civil Engineer with at least 10 years of experience.
• Geographic constraints: Bidders must be located within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document following the provided template, with a maximum of 20 pages.
• CVs: Curriculum Vitae for key personnel, limited to 2 pages each.
• Pricing schedule: A completed pricing schedule using the specified template.
• Case studies: At least three case studies of relevant projects, each valued between €1,000,000 and €5,000,000.
• Declarations: Completed European Single Procurement Document (ESPD), Bona Fides, Tax clearance certificate, and Conflict of Interest declaration.
• Mandatory site visit: Attendance at a site visit is required; details will be provided upon request.
• Submission portal: All submissions must be made through the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract duration: 43 months, including a 12-month defects liability period.
• Payment terms: Payments will be made based on milestones achieved, as outlined in the pricing schedule.
• Key SLAs/KPIs: Specific performance indicators will be established to monitor project progress and quality.
• Liquidated damages: Penalties may apply for delays beyond agreed timelines.
• Termination clauses: The client reserves the right to terminate the contract with appropriate notice under specified conditions.
• IP ownership: All intellectual property rights generated during the project will belong to the client.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the client.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1,500,000 may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be located within the EU/EEA could restrict competition.
• Tight timelines: The expected construction start date in late 2027 may pose challenges for bidders in terms of resource allocation and project planning.
• Incumbent advantage: Previous experience with the client or similar projects may provide an advantage to incumbent firms.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should possess:

• Size and specialism: Firms with experience in engineering design and project management, particularly in urban development.
• Certifications: Relevant ISO certifications and professional memberships are essential.
• Consortium or sub-contracting: Bidders may form consortia, but the combined turnover must meet the minimum requirement.
• Indicative bid-prep effort: Approximately 15-20 days may be required to prepare a competitive bid.
• Pwin signal: The presence of incumbents and previous winners may indicate a competitive landscape, suggesting a moderate to high probability of winning for well-prepared bidders.

11. Where to dig deeper

• Source RFT filename: App D_FTS9_Site Activation Works.docx
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Appendix B1: List of Previous Projects/Certificate of Satisfactory Execution
• Pricing Schedule
• Method Statement Template