Contract Cleaning Services for St. Joseph's College, Lucan

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply and delivery of contract cleaning services for St. Joseph's College, Lucan. The contract is valued at €180,000 over a 24-month term, averaging €90,000 per year. The services encompass the daily, weekly, monthly, and periodic cleaning of various areas within the school premises to maintain hygiene and presentation standards.

The scope of work includes, but is not limited to, the following activities:

• General Classrooms (47): Daily emptying of waste bins, removal of waste, damp wiping of spillages. Weekly vacuuming/sweeping of carpets, damp dusting of furniture, and perimeter dusting. Monthly polishing of desks and damp wiping of finger marks.
• Small Rooms/Offices (20): Daily waste bin emptying and damp wiping of spillages. Weekly vacuuming/sweeping of carpets, damp wiping of finger marks. Monthly damp dusting of furniture and perimeter dusting.
• Specialist Classrooms:
• Home Economics (4): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting.
• Science Labs & Prep Rooms (5+4): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting. Daily sweeping and washing of floors.
• Art Rooms (2): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting.
• Computer Rooms (3): Daily waste bin emptying, damp wiping of spillages. Weekly damp dusting of furniture, wiping down desk tops and working surfaces. Monthly perimeter dusting. Weekly washing of floors.
• Music Room (1): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting.
• Assembly Hall (1): Daily removal of items not belonging to the hall, damp wiping of finger marks. Weekly perimeter dusting, sweeping of floor. Fortnightly polishing/buffing of wooden floors.
• PE Lab (1): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting.
• Area Toilets:
• Student Toilets (11 Female): Daily emptying of waste bins, damp wiping of spillages. Daily cleaning and disinfection of hand basins, taps, and dispensing equipment. Daily flushing and cleaning of WCs. Daily cleaning of toilet handles and sanitary fittings. Daily cleaning and disinfection of urinals. Daily polishing of mirrors. Daily sweeping and washing of floors. Weekly replenishment of toilet rolls, paper towels, and hand soap. Daily maintenance of a signed cleaning schedule log.
• Staff Toilets (2 Female, 1 Unisex, 2 Wheelchair Accessible): Similar daily and weekly tasks as student toilets, with specific attention to staff facilities and accessibility.
• Circulation Areas:
• Corridors (12): Daily vacuuming/sweeping and washing of floors, damp mopping spillages. Weekly damp dusting of furniture. Monthly perimeter dusting. Bi-monthly machine washing and spray buffing of floors. Cleaning of trophy cabinets at mid-terms/holidays.
• Stairs (7): Daily vacuuming/sweeping, damp wiping of skirting boards and banisters. Weekly washing of steps.
• Canteen: Daily emptying of waste bins, damp wiping of spillages. Weekly removal of marks from interior glass, doors, and panels. Weekly perimeter dusting. Weekly washing of floors. Fortnightly machine washing and buffing of floors.
• Library (1 Main): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting.
• Staffroom (Main with kitchen area): Daily emptying of food waste bins, damp wiping of spillages. Weekly damp wiping of finger marks. Daily vacuuming of carpeted areas. Monthly damp dusting of furniture. Daily sweeping and washing of hard floors. Weekly mechanical cleaning of vinyl floors. Monthly perimeter dusting. Daily wiping down handles and doors with sanitizer.
• Staff Workroom (1): Daily waste bin emptying, damp wiping of spillages. Weekly vacuuming/sweeping, damp dusting of furniture. Monthly perimeter dusting.
• Sports Hall: Daily emptying of waste bins, damp wiping of spillages. Daily sweeping and damp mopping of floors. Monthly washing of floors. Quarterly perimeter dusting. Quarterly spray buffing of hard floors.
• Student Changing Rooms (including Room 6): Daily emptying of waste bins, damp wiping of spillages. Daily sweeping and damp mopping of floors. Weekly mopping of shower areas and wiping down shower doors. Quarterly perimeter dusting. Quarterly damp dusting of lockers and furniture.
• Cleaning during school holidays: A schedule will be provided in advance for cleaning during midterm breaks, Christmas, Easter, and Summer holidays.

3. Background & buyer context

St. Joseph's College, Lucan, is procuring contract cleaning services to ensure the ongoing maintenance of its facilities. The current procurement is for a 24-month contract, indicating a need for regular, professional cleaning to support the educational environment. The college population comprises approximately 935 students and 70 teachers, alongside 6 Special Needs Assistants (SNAs), highlighting the scale of the operational requirements. The tender documents reference Department of Education and Skills circular letters, suggesting alignment with national educational infrastructure policies. The estimated value of €180,000 over two years points to a standard service provision for an educational institution of this size.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability: €12.7 million for any one claim or series of claims.
• Public Liability: €6.5 million for any one claim or series of claims.
• Product Liability: €6.5 million for any one claim or series of claims.
• Motor Insurance: Unlimited legal liability for death or bodily injury; minimum €1.3 million for third-party property damage per accident. Alternatively, a statement of willingness and ability to raise cover to these levels upon award.
• Certifications: Tenderers must confirm compliance with specified Irish and EU legislation including Employment Equality Acts, Equal Status Acts, National Minimum Wage Act, Organisation of Working Time Act, Disability Act, Safety, Health and Welfare at Work Act, REACH Regulation, CLP Regulation, Detergents Regulation, and Biocidal Products Regulation. Evidence of compliance with HACCP is also required.
• Past experience: A minimum of two examples of principal services provided in the past three years, similar in nature, scale, and value to the services sought, must be provided. Details required include client name, contract description, delivery date, operating hours, staff employed, comparability to the tendered contract, and organisational structure including subcontractors.
• Personnel: Tenderers must demonstrate access to an appropriate number and range of managerial/supervisory staff and a minimum of five skilled personnel. The successful tenderer must provide details of professional qualifications for a minimum of three designated staff members.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). The evaluation will consider the following criteria:

Criterion Weight (%) Sub-criteria