Framework Agreement for Manned Guarding and Related Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of manned guarding and related services. The contractor will be responsible for ensuring the safety and security of designated premises, which may include commercial properties, public buildings, and infrastructure sites. The scale of the operation is significant, requiring a robust workforce and operational capability to meet the demands of various locations.

Key activities include:

• Manned Guarding: Deployment of security personnel to monitor and protect premises.
• Response Services: Immediate response to security incidents, requiring on-site support within 2 hours.
• Operational Management: Coordination of security operations, including scheduling and resource allocation.
• Health and Safety Compliance: Adherence to health and safety regulations, including the provision of safety policies and incident reporting.
• Incident Reporting: Documentation and reporting of security incidents, accidents, and breaches.
• Training and Development: Ongoing training for security personnel to ensure compliance with industry standards and regulations.

The contractor must demonstrate experience in delivering services within a national infrastructure environment and provide evidence of operational resources located within the defined regions.

3. Background & buyer context

This procurement aligns with ongoing efforts to enhance security measures across public and private sectors. The need for manned guarding services has increased due to rising security concerns and the necessity for compliance with health and safety regulations. The buyer has a history of engaging security services and aims to establish a framework agreement to streamline procurement processes for future security needs. Strategic drivers include improving safety standards and ensuring rapid response capabilities in various operational environments.

4. Eligibility & selection criteria

Bidders must meet the following eligibility criteria:

• Turnover requirement: Minimum average annual turnover of €4,000,000 over the last two financial years.
• Insurance:
• Public Liability: not specified
• Employer's Liability: not specified
• Product Liability: not specified
• Professional Indemnity: not specified
• Cyber: not specified
• Motor: not specified
• Certifications: Must hold relevant licenses and accreditations applicable to the geographic regions where services will be delivered.
• Past experience: Evidence of successfully delivering at least three contracts of similar nature, scale, and complexity within the last five years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Must demonstrate operational presence within defined regions.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on both price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the named template with specified page limits.
• CVs: Provide CVs for key personnel, adhering to the specified page count.
• Pricing schedule: Format as per the named template.
• Case studies: Include at least three case studies demonstrating relevant experience, with values ranging from €100,000 to €1,000,000.
• Declarations: Complete necessary declarations including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: If applicable, provide details of the date and contact person.
• Submission portal: All documents must be submitted via eTenders, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Not specified.
• Key SLAs/KPIs: Performance metrics related to response times and incident reporting.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The minimum turnover requirement of €4,000,000 may limit participation to larger firms, potentially excluding smaller businesses.
• Geographic constraints: The requirement for operational presence within defined regions could restrict competition.
• Response time obligations: The necessity for on-site support within 2 hours may pose challenges for firms without established local resources.
• Compliance with health and safety regulations: Stringent requirements may lead to disqualification if not adequately addressed.

10. SME fit assessment

This tender is suitable for medium to large firms with experience in manned guarding and security services.

• Credible bidders: Firms with a minimum average annual turnover of €4,000,000 and experience in delivering similar contracts.
• Consortium or sub-contracting: Not specified, but firms may consider partnerships to meet eligibility criteria.
• Indicative bid-prep effort: Estimated at 10-15 days to prepare a comprehensive submission.
• Pwin signal: The presence of established firms in the sector may indicate a competitive landscape, with potential incumbents likely to have an advantage.

11. Where to dig deeper

• Source RFT filename: 26-007 - Supply of Manned Guarding and Related Services GNI and GNI UK PQQ Part B REV.docx
• eTenders CFT ID: not stated
• Contact email: not stated
• Important attachments:
• Appendix 1 — Contract Reference Data Sheet
• Appendix 2 — CV Reference Data Sheet
• Appendix 3 — Exclusion Criteria