The Supply of 1 X People Carrier type Vehicle

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the operational lease of one hybrid-type vehicle for a 36-month period, commencing October 2026. The contract is for a single lot. The vehicle required is a 5-seater hybrid type, with examples including MG, Hyundai Kona, or Nissan Leaf. It must be equipped with a reverse camera system or sensors and be drivable by a holder of a B class driving license. Kare will evaluate suitability based on ease of access, headroom, comfort, and functionality, potentially including an inspection and test drive.

The lease agreement must include:

• Full maintenance: This covers all parts, tyres (replaced when worn to 1.6mm limit regardless of cause), and is expected to be 24/7 coverage.
• Taxation and Testing: The vehicle must be supplied fully taxed for at least 12 months upon delivery, with a current NCT disc. The tenderer is liable for any increases in motor tax and roadworthiness testing costs during the lease. The tenderer must submit vehicles for CVRT/NCT and is liable for repair costs to pass.
• Maintenance Schedule: The tenderer must outline the proposed maintenance program, including frequency, communication, scheduling, and replacement vehicles. Maintenance is required at manufacturer's recommendations or at least once every 12 months. Four weeks' written notice is required for planned maintenance.
• Preventative Inspections: Vehicles require inspection every 26 weeks or more frequently if needed. This includes a comprehensive roadworthiness and safety inspection, with a brake test report (minimum decelerometer test, roller brake tester preferred). Defects must be coded (Immediate, Prompt, Advisory, Reliability).
• Breakdown Recovery: A 24/7 breakdown service is required within the Kildare/Wicklow/Offaly/Dublin Area, with a maximum call-out time of 2 hours for repair, replacement, or removal.
• Accident Damage: The tenderer must provide a labour rate per hour for chargeable work. Kare reserves the right to use its own contractors or supply parts. All repairs require Kare's approval.
• Vehicle Painting/Degreasing: If performed, the tenderer must be registered with a local authority and hold a current certificate of compliance.
• End of Contract: Vehicles will be returned in a reasonable state. Any charges for damage above normal wear and tear require inspection and agreement with a Kare-nominated inspector prior to work commencement.
• Puncture Repair: Included in full maintenance, 24/7 coverage within the Greater Dublin and Kildare areas, with a 2-hour call-out time.
• Daily Checklist: A driver's daily checklist for safety and equipment must be supplied.
• European Norms Standards: The vehicle and equipment must comply with current European Norms Standards.
• Replacement Vehicles: A similar specification replacement vehicle must be supplied free of charge when the primary vehicle is off-road.

3. Background & buyer context

Kare is a voluntary organisation providing services for individuals with intellectual disabilities and their families across Counties Kildare, East Offaly, West Wicklow, and North Carlow. This procurement is for the operational lease of one hybrid vehicle to support these services. The lease is intended to commence in October 2026. The tender explicitly states it is not seeking a finance or HP lease arrangement, nor will Kare purchase vehicles at the outset.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability Insurance: €12,700,000
• Public Liability Insurance: €6,500,000
• Certifications:
• Tax Clearance Certificate (valid)
• Current Health & Safety Statement
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the service delivery area.

Bidders must confirm their ability to meet these requirements. Failure to meet these qualifying criteria will result in disqualification.

5. Award criteria & scoring

Tenders will be evaluated in two phases. Phase 1 involves an initial evaluation based on the submission of mandatory documents and compliance with qualifying criteria. Phase 2 involves a full evaluation with weighted criteria:

Criterion Weight (%) Sub-criteria