Christmas at Emo Court

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract requires the provision of event management and production services for the "Christmas at Emo Court" event. This encompasses pre-event, during-event, and post-event activities. The event is scheduled to take place on December 12th and 13th, 2026, operating daily from 11:00 to 18:00.

The core responsibilities for the successful tenderer include:

• Event Management Plan: Development and submission of a comprehensive event management plan. This plan must address the complexities of running a live event featuring multiple vendors and food/beverage offerings.
• Event Security: Implementation and management of event security measures.
• Risk Management: Creation and maintenance of a risk register, detailing identified risks and proposed mitigation strategies.
• Health and Safety: Development and execution of health and safety plans, including relevant risk assessment documentation.
• Vendor and Food/Beverage Management: Coordination and oversight of multiple vendors and food/beverage providers operating at the event.
• Site Operations: Management of all operational aspects of the event at Emo Court.
• Post-Event Activities: Management of activities following the conclusion of the event.

Technical drawings of the site are not required at the tender submission stage. The estimated value of the contract is €30,000 (excluding VAT) over the one-year term.

3. Background & buyer context

This procurement is being conducted by the Office of Public Works (OPW), acting as the Contracting Authority. The "Christmas at Emo Court" event is an annual initiative aimed at providing a festive attraction. The OPW seeks to engage an economic operator to manage and produce this event. The procurement is being conducted under an open procedure in accordance with the European Union (Award of Public Authority Contracts) Regulations 2016. The OPW's policy encourages participation by Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider how SMEs can be included in their proposals.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: N/A
• Professional Indemnity: €1.5 million
• Certifications: Not specified for this tender.
• Past experience: Tenderers must provide an event management plan for the specified event type. Specific project numbers, values, or timeframes for past experience are not explicitly stated as mandatory selection criteria beyond the requirement for the plan itself.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Services are to be provided at Emo Court, Emo, Co. Laois.

Tenderers must declare by way of eESPD that they satisfy these criteria and be able to provide supporting documentation upon request.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria