Supply of 3 Building Management Systems to TUS Midwest

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender involves the supply, design, installation, integration, testing, commissioning, training, and documentation of three Building Management Systems (BMS) for TUS Midwest. The systems will be implemented at the Clare Street Campus in Limerick, Thurles campus, and Clonmel Campus. The work is phased, starting with Thurles, followed by Clare Street, and finally Clonmel, subject to budget availability.

• Design and Supply: Develop proposals for a new/open-protocol BMS.
• Installation and Integration: Implement systems that can be remotely controlled and accessed via the network from the Moylish campus.
• Testing and Commissioning: Ensure systems meet applicable standards, including electrical regulations and manufacturer requirements.
• Training: Provide a minimum of one day of training for at least two Estates staff by fully qualified personnel immediately after installation.
• Documentation: Deliver comprehensive documentation for system operation and maintenance.
• Phased Implementation: Systems to be installed on a phased basis, with separate pricing for each campus.
• Completion Timeline: Each project to be completed within 12 months from the contract award date.
• Remote Access: Systems must allow remote control and monitoring.
• Standards Compliance: Adhere to ASHRAE guidelines, ISO 50001, and local building and safety regulations.

3. Background & buyer context

This procurement is driven by TUS's need to enhance the management of mechanical and electrical services across its campuses. The initiative aligns with TUS's strategic goals to optimize campus operations and improve energy efficiency. The project is part of a broader effort to modernize campus infrastructure and is subject to budget availability. The systems will support a student population of over 15,000 across six campuses. There is no mention of an incumbent supplier for the existing systems.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13,000,000 (not required for sole traders with no employees)
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Cyber Liability: €1,000,000
• Certifications: Compliance with ASHRAE guidelines, ISO 50001, and ISO 27001.
• Past experience: Minimum of two contracts involving similar systems supplied to public or private sector bodies within the past three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation follows the Most Economically Advantageous Tender (MEAT) approach, with a 70/30 quality to cost split. Tenderers must achieve a minimum of 60% on all qualitative criteria to avoid elimination.

6. Submission requirements

• Method statement / response document: Use named template, no page limit specified.
• CVs: Not specified for this tender.
• Pricing schedule: Complete Appendix 2, format not specified.
• Case studies: Not specified for this tender.
• Declarations: ESPD, Bona Fides, Tax clearance, Conflict of Interest.
• Mandatory site visit: 12th and 13th May 2026, contact Jacintha Burns at [email protected].
• Submission portal: eTenders, electronic submission only, file size limits apply.

7. Key dates & process

8. Contract terms that matter

The contract is initially for one year, with the possibility of three 12-month extensions. Payment terms are not specified, but prices may be adjusted annually based on the Consumer Price Index. Key performance indicators and service level agreements are not detailed. Liquidated damages or penalty regimes are not mentioned. Intellectual property ownership and sub-contracting rules are not specified. No parent-company guarantee or bond requirements are indicated.

9. Risks, red flags & unusuals

The tender's phased implementation and budget-dependent procurement could pose risks for bidders, as TUS reserves the right to procure one, two, or all three systems within two years. The requirement for systems to be remotely controlled from the Moylish campus may limit potential suppliers to those with specific technical capabilities. The tender's insurance requirements are substantial, potentially limiting participation to larger firms or those with significant financial backing.

10. SME fit assessment

This tender is suitable for firms with experience in designing and implementing building management systems, particularly those familiar with public sector requirements. The insurance requirements and past experience criteria may limit participation to established companies with a track record in similar projects. Consortium or sub-contracting is allowed, which could enable smaller firms to participate as part of a larger team. Bid preparation is likely to require several days of effort, given the need for detailed technical proposals and compliance documentation. The presence of an incumbent is not mentioned, suggesting an open field for new entrants.

11. Where to dig deeper

• Source RFT filename: RFT Supply of 3 Building Management Systems.pdf
• eTenders CFT ID: GoodsRFT160125
• Contact email: [email protected]
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement