Insurance Brokerage and Advisory Services for Irish Aviation Authority

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Irish Aviation Authority (IAA) seeks to procure comprehensive insurance brokerage and advisory services. The selected contractor will be responsible for managing the IAA's insurance portfolio, providing expert advice on risk management, and ensuring adequate coverage across all operational areas. This service is critical for the IAA, a commercial semi-state company and Ireland's sole civil aviation regulator, which oversees safety, security, and consumer interests within a framework of global, European, and national legislation.

The scope of services includes, but is not limited to:

• Insurance Broking: Sourcing, negotiating, and placing insurance policies across various classes relevant to the IAA's operations. This involves identifying appropriate insurers, securing competitive terms, and managing policy renewals.
• Advisory Services: Providing expert guidance on insurance-related matters, including risk assessment, mitigation strategies, and compliance with regulatory requirements. This encompasses advice on international aviation standards (ICAO, ECAC, EASA) and EU legislation concerning air passenger rights and reduced mobility assistance.
• Claims Management: Assisting the IAA in the management and processing of insurance claims, ensuring timely and effective resolution.
• Policy Administration: Maintaining accurate records of all insurance policies, coverage details, and claims history.
• Market Analysis: Continuously monitoring the insurance market to identify emerging risks, new products, and potential cost-saving opportunities.
• Specific IAA Responsibilities: The services will support the IAA's diverse regulatory functions, which include:
• Certifying and registering aircraft airworthiness.
• Price regulation of Dublin Airport and AirNav Ireland.
• Licensing aviation personnel and organisations.
• Approving and monitoring air carrier operating standards.
• Registering drone operators.
• Setting capacity and slot allocation at Dublin Airport.
• Licensing the travel trade.
• Monitoring and regulating EU legislation on air passenger rights.
• Oversight of civil aviation security.

The contractor will be required to provide detailed pricing schedules and confirm acceptance of the contract terms and conditions. The contract is anticipated to be for a term of five years.

3. Background & buyer context

The Irish Aviation Authority (IAA) is procuring insurance brokerage and advisory services through an open procedure. The IAA is a commercial semi-state company and the sole civil aviation regulator in Ireland, responsible for safety, security, and consumer interests. Its operations are guided by international bodies such as the International Civil Aviation Organisation (ICAO), the European Civil Aviation Conference (ECAC), and the European Aviation Safety Agency (EASA), as well as EU and national legislation.

This procurement is driven by the IAA's need for expert management of its insurance requirements to support its extensive regulatory and operational functions. The services will cover a broad spectrum of aviation-related risks and liabilities inherent in regulating the civil aviation sector. The contract is for a term of five years, indicating a strategic need for consistent and expert insurance management.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• Minimum average annual turnover of €500,000 (five hundred thousand euros).
• Tenderers must provide audited accounts for the three most recent financial years, with the latest not exceeding 12 months from the tender submission date.
• Turnover details must be provided for both the Prime Contractor and any proposed Sub-Contractors.
• Insurance: The successful Tenderer must hold the following insurances for the contract term:
• Employer’s Liability: €13,000,000 (thirteen million euros)
• Public Liability: €6,500,000 (six million five hundred thousand euros)
• Professional Indemnity: €6,500,000 (six million five hundred thousand euros)
• Cyber: €1,000,000 (one million euros)
• Certifications: Not specified for this tender.
• Past experience:
• A minimum of three reference contracts of similar size and nature to the services required.
• References must be current or within the last two years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, other than the services will be provided within the Republic of Ireland.

Tenderers must also declare via the ESPD that no mandatory grounds for exclusion apply, or provide evidence of sufficient reliability if such grounds exist.

5. Award criteria & scoring

The evaluation of tenders will be conducted based on a combination of technical and financial merit, following the Most Economically Advantageous Tender (MEAT) principle.

Criterion Weight (%) Sub-criteria