Supply and install of concrete weighbridge at Lislanly Yard

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply and installation of a concrete weighbridge at Lislanly Yard, Monaghan. This project requires the contractor to manage various tasks associated with the design, construction, and installation of the weighbridge, ensuring compliance with relevant regulations and standards.

Key activities include:

• Design and Engineering: Develop detailed designs for the weighbridge, ensuring structural integrity and compliance with safety standards.
• Site Preparation: Prepare the site at Lislanly Yard, including excavation and leveling as necessary for the weighbridge installation.
• Concrete Supply and Installation: Procure and install high-quality concrete for the weighbridge, ensuring it meets specified load-bearing requirements.
• Weighbridge Equipment Installation: Install electronic weighing equipment, including load cells and display systems, ensuring accurate weight measurements.
• Testing and Commissioning: Conduct thorough testing of the weighbridge to ensure functionality and compliance with specifications.
• Documentation and Reporting: Provide comprehensive documentation, including design plans, installation reports, and compliance certifications.
• Warranty and Support: Offer a minimum of 12 months warranty from the date of commissioning, covering any defects or issues arising from the installation.

The contractor must adhere to all relevant health and safety regulations throughout the project and ensure minimal disruption to the surrounding area during construction.

3. Background & buyer context

Monaghan County Council initiated this procurement to enhance operational efficiency at Lislanly Yard. The weighbridge is essential for managing vehicle weights, ensuring compliance with transport regulations, and improving logistics operations. This project aligns with the council's broader strategy to modernize infrastructure and improve service delivery. There is no mention of an incumbent contractor for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1 million in the relevant area of work.
• Insurance:
• Public Liability: €6.5 million
• Employer's Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Minimum of 2 comparable projects completed in the last 5 years, each with a value of at least €200,000.
• Personnel: At least one project manager with a minimum of 5 years' experience in similar projects.
• Geographic / facility constraints: Bidders must be based within 100 km of Lislanly Yard.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split follows the Most Economically Advantageous Tender (MEAT) principle. There are no specified minimum scoring thresholds for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, limited to 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the pricing template provided in the tender documents.
• Case studies: Submit 2 case studies of similar projects, each valued between €200,000 and €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required; details will be provided upon request.
• Submission portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is set for completion within 4 months from the start date, with potential extensions for valid reasons.
• Payment terms: Payments will be made in stages, with interim payments based on milestones achieved.
• Key SLAs/KPIs: The contractor must meet specified timelines for each phase of the project, with penalties for delays.
• Liquidated damages: A penalty of €500 per day will apply for delays beyond the agreed completion date.
• Termination clauses: The employer may terminate the contract for non-compliance or failure to meet performance standards.
• IP ownership: All intellectual property developed during the project will remain with the employer.
• Sub-contracting rules: Subcontracting is allowed with prior written consent from the employer.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1 million may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be within 100 km of Lislanly Yard may restrict competition.
• Liquidated damages: The specified penalty for delays could pose a financial risk for contractors if unforeseen issues arise.
• Warranty obligations: The 12-month warranty requirement may necessitate additional resource allocation for aftersales support.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in construction and installation projects. Viable bidders should have:

• A proven track record in similar projects, ideally with experience in weighbridge installations.
• The capability to meet insurance and turnover requirements.
• The ability to manage subcontractors if necessary, as subcontracting is permitted with consent.
• An estimated bid preparation effort of approximately 10-15 days, considering the documentation and site visit requirements.
• The incumbent's strength is not specified, but the geographic constraint may limit competition.

11. Where to dig deeper

• Source RFT filename: PW-CF6_Contract_v1.15_25-11-2025.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B2 — Suitability Assessment
• Mandatory Requirements Schedule