Term Maintenance and Refurbishment Contract (Building)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a Works Contractor to provide term maintenance and refurbishment services for buildings at Dundalk Institute of Technology. The contract is for a duration of four years, with a maximum sum of €700,000. The contractor will be appointed as the Project Supervisor for the Construction Stage (PSCS) under the Construction Regulations.

The contractor's responsibilities encompass a range of maintenance and refurbishment activities across the Institute's buildings, which were constructed between 1972 and 2022. While specific day-to-day tasks are not detailed in the provided metadata, the scope implies ongoing repair, upkeep, and potential upgrades to the existing building stock.

Key operational aspects include:

• Contractual Framework: The contract will utilise the Office of Government Procurement's "Term Maintenance and Refurbishment Works Contract" (Document Reference FTS 12 v1.4).
• Task Orders: The contractor will operate under Task Orders issued by the Employer's Representative.
• Quotation Process: After 98% of the Maximum Sum (€700,000) has been claimed, any new Task Orders must include an accepted quotation, which cannot exceed 10% of the Maximum Sum.
• Payment: Interim statements for completed works within a Task Order may include 90% of the contract value of completed works, less previous payments. Payment is due within 30 days of the Employer receiving an invoice.
• Insurance Requirements: The contractor must maintain Public Liability Insurance of €6,500,000 and Employer's Liability Insurance of €13,000,000.
• Health and Safety: The contractor will be appointed as PSCS and must comply with the Safety, Health and Welfare at Work Act 2005 and the Construction Regulations 2013. This includes completing a "BPC2 Competency Assessment for PSCS/Contractor" form.
• Environmental Management: Contractors are mandated to adhere to sustainability principles, including waste minimisation, responsible material sourcing, and the use of energy-efficient products.

The contract terminates when the cumulative amount claimed reaches 98% of the Maximum Sum, or after four years from the acceptance of the tender, whichever occurs first.

3. Background & buyer context

This procurement is being conducted by Dundalk Institute of Technology (DkIT) to establish a Term Maintenance and Refurbishment Contract for its building stock. The Institute is located at Dublin Road, Dundalk, County Louth. The procurement aligns with general public sector requirements for maintaining educational facilities and ensuring compliance with construction and safety regulations. The contract is based on the Office of Government Procurement's standard "Term Maintenance and Refurbishment Works Contract" framework, indicating a structured approach to managing ongoing building works. There is no mention of an incumbent contractor in the provided documents. The strategic driver appears to be the need for a reliable and compliant contractor to manage the upkeep and potential refurbishment of DkIT's campus over a defined period.

4. Eligibility & selection criteria

Bidders must meet the following mandatory criteria to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000 per accident.
• Employer's Liability Insurance: Minimum €13,000,000 per accident.
• Maximum excess for public liability (property damage): €50,000.
• Maximum excess for public liability (death, illness or injury): €6,500.
• Maximum excess for employer’s liability: €6,500.
• Certifications:
• Insurers must be authorised by the Central Bank of Ireland for Non-Life Insurance Class 13 General Liability cover, or registered in another EU Member State.
• Evidence of a third-party accredited Safety Management System (e.g., Safe T Cert) is required, or bidders must provide detailed information on their safety management system if not accredited.
• Past experience:
• List of 3 projects carried out over the past 5 years of a similar size and nature.
• Certificates of Satisfactory Project Execution for each listed project.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award of this contract will be based on a Pass/Fail evaluation of the qualification criteria. Bidders must meet all specified requirements to be deemed suitable. The provided documents do not detail a specific scoring mechanism or weighting for award criteria beyond the suitability assessment. The evaluation process focuses on ensuring that bidders possess the necessary financial standing, technical capability, and health and safety competence.

Criterion Weight (%) Sub-criteria