Supply and Deliver a New Dual Power Crusher

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The procurement seeks the supply and delivery of a new dual power crusher. The contract, referred to as the "Goods Contract," will have a term of 12 months. The estimated expenditure for the Goods Contract is €350,000 (excluding VAT) over the initial term and any potential extensions.

The core requirement is the provision of a single lot: a new dual power crusher. While specific technical specifications are detailed in Appendix 1 of the RFT, the general scope involves:

• Supply: Providing a new dual power crusher that meets all specified requirements.
• Delivery: Ensuring the crusher is delivered to the Contracting Authority's premises.
• Compliance: The goods must adhere to all applicable environmental, social, and labour laws established by EU law, national law, collective agreements, or international conventions listed in Schedule 7 of the Regulations.
• Documentation: Tenderers must provide a clear and complete list of all applicable documentation and manuals relating to the crusher's operation, certification, quality control, installation, care, maintenance, repair, testing, training, safety, storage, and disposal. If no such documentation exists, a statement to that effect must be provided. All documentation must be in English.
• Pricing: All prices quoted must be all-inclusive, covering shipping, packaging, delivery, and ancillary costs, and must be exclusive of VAT. Prices must remain valid for 6 months from the Tender Deadline.

The Contracting Authority encourages participation from Small and Medium Enterprises (SMEs) and suggests that larger enterprises consider how SMEs can be included in their proposals.

3. Background & buyer context

N and C Enterprises Ltd. is conducting this procurement through an open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016. The procurement is noted to be subject to Leader Funding. The estimated value of the contract is €350,000 (excluding VAT). The Contracting Authority aims to encourage fair and equal participation by Small and Medium Enterprises (SMEs) in this competition, suggesting that SMEs beyond their capacity explore forming relationships with other SMEs or larger enterprises. Conversely, larger enterprises are encouraged to consider practical ways to include SMEs in their proposals to maximise social and economic benefits.

4. Eligibility & selection criteria

Tenderers must satisfy the following selection criteria to be considered compliant:

• Turnover requirement: Tenderers must demonstrate an average annual turnover of at least €1,000,000 in any one of the last three years.
• Insurance: If awarded the contract, the successful Tenderer must hold the following insurances for the term of the Goods Contract:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: Not specified in the provided text.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate a proven track record through two verifiable reference contracts, either in progress or completed within the past three years. These references must clearly demonstrate the tenderer's track record. This is a Pass/Fail requirement.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must declare by way of eESPD that they satisfy these financial and economic standing requirements and are able to provide supporting documentation upon request. Failure to satisfy any selection criterion will result in exclusion from the competition.

5. Award criteria & scoring

The Goods Contract will be awarded based on the most economically advantageous tender, evaluated according to the following criteria:

The award is based on a price/quality split, with Cost accounting for 600 marks and the combined Quality criteria (Quality of Proposed Content, Warranty, Green and Social Criteria) accounting for 400 marks. Minimum marks are required for Quality of Proposed Content, Warranty, and Green and Social Criteria.

6. Submission requirements

Tenders must be submitted electronically via the 'electronic tenderbox' on www.etenders.gov.ie. Tenders submitted by any other means will not be accepted.

The submission must include:

• Electronic Single Procurement Document (eESPD): A completed electronic version of the eESPD.
• All required documentation: As specified in the RFT.
• Pricing Schedule: Completed as per Appendix 2.
• Tenderer’s Statement: A scanned, signed copy on the Tenderer’s letterhead, as per Appendix 3.
• Declaration as to Personal Circumstances: As per Appendix 4.
• Format: Tenders must be submitted in English and compiled as PDF files.
• File Size Limits: A current file size limit of 250MB for each single file uploaded, with a maximum total limit of 2GB for all documentation.
• Submission Process: Tenderers must ensure they follow the necessary steps on the eTenders platform, including clicking the "Submit" button. Tenders must be received no later than the Tender Deadline.

7. Key dates & process

8. Contract terms that matter

• Term: The Goods Contract will be issued for a term of 12 months. The Contracting Authority reserves the right to extend the term for periods up to a maximum number of extensions, subject to legal obligations.
• Pricing Validity: All prices quoted in the Tender must remain valid for 6 months from the Tender Deadline.
• Payment Terms: Payments will be made in accordance with the Goods Contract at Appendix 5.
• Price Adjustments: Prices may be increased or decreased only on the first anniversary of the Effective Date of the Goods Contract and subsequent anniversaries, based on a specified price index.
• Currency Variations: Any currency variations over the term of the Goods Contract will be borne by the Tenderer.
• Termination: The contract can be terminated with 14 days' notice.
• Sub-contracting: The successful Tenderer must designate a single entity (Prime Contractor) responsible for the Goods Contract, irrespective of sub-contractors.

9. Risks, red flags & unusuals

• Leader Funding: The procurement is subject to Leader Funding, which may imply external funding dependencies or specific reporting requirements not fully detailed in the RFT extract.
• Professional Indemnity Insurance: The indemnity limit for Professional Indemnity insurance is not specified, leaving a potential gap for bidders to clarify.
• SME Encouragement: While positive, the emphasis on SME participation and the suggestion for larger enterprises to include SMEs might add complexity to bid preparation for larger firms.
• Estimated Value vs. Turnover: The estimated contract value of €350,000 is significantly lower than the stated minimum turnover requirement of €1,000,000. This suggests the tender may be structured to favour established companies with broader financial capacity, potentially limiting competition from smaller, specialised firms that might otherwise be capable of supplying the crusher.
• "Not Used" Clauses: Several sections are marked "Not Used" (e.g., Site Visit, Samples). While this simplifies the RFT, it means any potential requirements in these areas are absent and cannot be assumed.

10. SME fit assessment

This tender is structured to attract established businesses with a demonstrated financial capacity and a proven track record in supplying comparable goods.

• Credible Bidders: A viable bidder would be a company with a minimum annual turnover of €1,000,000 and at least two recent, verifiable reference contracts for similar equipment. The company must also be able to secure significant insurance cover (€13m Employer's Liability, €6.5m Public and Product Liability).
• Consortium/Sub-contracting: The RFT allows for groups of undertakings to submit a tender and requires the designation of a Prime Contractor responsible for the overall contract, even if sub-contractors are used. This structure permits SMEs to participate, potentially as sub-contractors to larger entities or by forming consortia with other SMEs.
• Indicative Bid-Prep Effort: Preparing a compliant tender, including gathering financial documentation, reference contracts, and completing the eESPD and associated declarations, could require 5-10 working days for a company familiar with public procurement processes.
• Pwin Signal: The significant turnover requirement relative to the contract value suggests that the incumbent or larger players in the equipment supply market may be the most likely to bid. The absence of specific technical specifications in this brief means the complexity of the crusher itself is a factor not assessed here.

11. Where to dig deeper

• Source RFT Filename: N C Enterprises Ltd. RFT docx.pdf
• eTenders CFT ID: Not specified
• Contact / Clarification Portal: Messaging facility on www.etenders.gov.ie
• Key Attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement
• Appendix 5: Goods Contract