Supply of Wine to Bar and Catering Facilities

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Houses of the Oireachtas Service requires the supply of wine for its bar and catering facilities. The contract will cover the provision of various wine types, with specific quality requirements and delivery protocols. The estimated expenditure for the goods under this contract is €400,000.00 (excluding VAT) over the initial term and any potential extensions.

The scope of work includes:

• Wine Supply: Provision of red and white wines across different quality tiers. Tenderers must supply two samples of red wine and two samples of white wine as part of their submission.
• Quality Standards: Wines will be assessed based on appearance (clarity, colour intensity, absence of flaws), nose (condition, aroma intensity, primary fruit aromas, absence of volatile acidity), and palate (balance of flavours, fruit, tannin, alcohol level, body, finish). At least one wine from each category must achieve a minimum of 50% in the palate quality marker.
• Delivery: Reliable and continuous supply of wine to the Houses of the Oireachtas Service facilities.
• Pricing: All prices must be all-inclusive, expressed in Euro, and exclusive of VAT. Prices must remain valid for 12 months from the tender deadline.
• Sustainability: Proposals must address Green Public Procurement, product traceability, and sustainability.
• Contract Management: Tenderers must submit a contract management plan.
• Continuity of Supply: A methodology for ensuring continuity of supply and reliable deliveries is required.

The contract is structured for an initial term, with the possibility of up to three 12-month extensions, subject to legal obligations and the Contracting Authority's discretion.

3. Background & buyer context

This procurement is being conducted by the Houses of the Oireachtas Service to ensure the supply of wine for its internal bar and catering operations. The service operates within the parliamentary and governmental precinct of Ireland. The estimated value of the contract, €400,000.00 over its potential duration, indicates a consistent demand for these goods. The tender documents emphasize encouraging participation from Small and Medium Enterprises (SMEs), suggesting a policy objective to foster wider market engagement. The procurement process is managed through the eTenders platform, adhering to standard public procurement regulations.

4. Eligibility & selection criteria

Bidders must meet the following criteria to be considered:

• Turnover requirement:
• Minimum average annual turnover of €400,000.00 for one of the last three years of operation.
• Pro-rata turnover is acceptable for more recently established firms.
• The firm must have been in existence for at least 6 months.
• Insurance:
• Employer's Liability: €12,700,000
• Public Liability: €6,500,000
• Product Liability: €1,000,000
• Tenderers must confirm they will hold these insurances from the contract's effective date, that policies include Ireland, and are not aware of exclusions impacting coverage.
• Certifications: Not specified for this tender.
• Past experience:
• Tenderers must provide a brief description of their history and profile, demonstrating involvement in supplying similar goods within the wine industry.
• Evidence of ability to supply personnel with relevant experience is required.
• Details of previous contracts are to be provided.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the requirement for insurance policies to include Ireland.

5. Award criteria & scoring

The contract will be awarded on the basis of the most economically advantageous tender.

Criterion Weighting Minimum Score Required Sub-criteria