Request for Tenders for the provision of Company Financial Database

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|--------------------------------------------------------------|----------------|-----------------|----------|----------------|------|----------|-----------------|-------------------------------|------------------| Marine Institute_1141 Request for Tenders for the provision of Company Financial Database not stated €120,000 not stated Open procedure not stated not stated Up to 36 months 2026-06-09T11:00:00+00:00 not stated

2. Scope of Work

The Marine Institute seeks a contractor to provide a Company Financial Database that supports the socio-economic analysis of Ireland's Ocean Economy and the global supply chain for offshore renewable energy. The contractor will be responsible for delivering a comprehensive electronic database that includes detailed company information and financial data.

Key activities include:

• Data Content:

• Providing comprehensive company-level information, including NACE 4-digit classification codes, economic indicators (turnover, revenue, number of employees), profit and loss account indicators, and historical revenue trends.

• Ensuring geographic coverage of Irish registered companies and extending to the UK, Europe, and beyond.

• Maintaining up-to-date legal and operational statuses of companies (e.g., Active, Dormant, In Liquidation).

• Offering detailed corporate ownership and group structures, including parent company identification and subsidiary relationships.

• Supplying modelled data where official financial data is unavailable, based on transparent methodologies.

• Ensuring data timeliness with the most recent financial returns available.

• Data Access and Functionality:

• Providing access for a minimum of two concurrent users.

• Ensuring an easy-to-use interface for data retrieval and repeat analysis.

• Allowing data download in formats suitable for analysis (e.g., CSV, Excel).

• Implementing advanced search capabilities and batch extraction functionalities.

• Ensuring continuous access to the database, with user support services available for queries.

The contractor must adhere to data protection legislation and maintain appropriate security measures.

3. Background & buyer context

The Marine Institute, established under the 1991 Marine Institute Act, is Ireland's scientific agency focused on the sustainable development of maritime resources. This tender aligns with the Institute's strategic goals to enhance economic development and employment through informed marine policy and governance. The current procurement aims to bolster the socio-economics team's capacity to analyze and present reliable data, particularly in light of the growing offshore renewable energy sector. The procurement is timely as the Institute seeks to update its data resources to better inform stakeholders and policymakers.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of at least €100,000 across the previous three financial years.
• Insurance:
• Employer’s Liability: Not less than €13 million.
• Public Liability: Not less than €6.5 million.
• Cyber Liability: Not less than €1 million.
• Professional Indemnity: Not less than €1 million.
• Certifications: Not specified for this tender.
• Past experience: Evidence of at least two comparable projects within the last five years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on both quality and cost.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, with a specified page count.
• Pricing schedule: Complete the pricing schedule in Appendix 2.
• Case studies: Provide details of at least two relevant projects, including value ranges.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: All submissions must be made via the eTenders platform, ensuring compliance with format rules.

7. Key dates & process

RFT issued Clarification deadline Tender deadline Expected award Contract start Go-live / mobilisation |-------------------------------|-----------------------|-------------------------------|----------------|----------------|-----------------------| Not specified 5 working days before deadline 2026-06-09T11:00:00+00:00 Not specified Not specified Not specified

8. Contract terms that matter

Key contract terms include:

• Term: The contract will be for a fixed term of up to 36 months, with the possibility of one 12-month extension.
• Payment terms: Payments will be made in accordance with the Services Contract.
• Key SLAs/KPIs: Continuous access to the database with scheduled maintenance communicated in advance.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Either party may terminate with one month’s written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: The successful Tenderer must designate a single entity responsible for the contract, regardless of subcontractor involvement.

9. Risks, red flags & unusuals

Potential concerns for bidders include:

• The turnover requirement of €100,000 may limit participation to established firms, potentially excluding smaller businesses.
• The maximum price cap of €90,000 for the three-year contract may discourage competitive pricing strategies.
• The requirement for comprehensive data coverage may necessitate significant investment in data acquisition and maintenance, which could be challenging for smaller firms.

10. SME fit assessment

Small and medium enterprises (SMEs) that can credibly bid must:

• Have experience in providing electronic databases or similar services, with a focus on financial data.
• Be capable of meeting the insurance and turnover requirements.
• Consider forming consortia or subcontracting to enhance their capabilities.
• Expect a bid preparation effort of several days to compile the necessary documentation.
• Recognize that the incumbent may have an advantage due to established relationships and familiarity with the Marine Institute's requirements.

11. Where to dig deeper

• Source RFT filename: MI-CFT26-021 -CFT for the provision of Company Financial Database.docx
• eTenders CFT ID: Not specified.
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Declaration as to Personal Circumstances of Tenderer