DLR Co Co - 1 No Self Propelled Jet Vac Gully Sucker

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply of one self-propelled vacuum truck gully sucker vehicle, either new or used (less than 18 months old). The contractor will be responsible for the provision of a vehicle that meets specific operational and technical requirements as outlined in the tender documents.

Key activities include:

• Vehicle Specifications: The vehicle must be a self-propelled vacuum truck gully sucker, capable of performing gully cleaning and maintenance tasks.
• Training: The contractor must provide a minimum of two days of training for both the vehicle and the drivers at Ballyogan Depot, Co Dublin.
• Compliance: The contractor must ensure that the vehicle complies with all relevant health, safety, and environmental legislation.
• Maintenance and Support: The contractor is expected to provide ongoing support and maintenance for the vehicle throughout the contract term.
• Delivery: The vehicle must be delivered within the timeframe specified in the contract, with penalties for late delivery.
• Documentation: The contractor must supply all necessary documentation related to the vehicle, including warranties and maintenance records.

The contract is structured to ensure that the vehicle is operational and meets the needs of the Dun Laoghaire-Rathdown County Council for the duration of the contract.

3. Background & buyer context

This procurement is initiated by Dun Laoghaire-Rathdown County Council to enhance its operational capabilities in gully maintenance and cleaning. The need for a self-propelled vacuum truck arises from ongoing efforts to improve public infrastructure and ensure compliance with environmental standards. The council aims to maintain efficient drainage systems, which are critical for urban management and flood prevention. The procurement aligns with local government policies aimed at improving service delivery and operational efficiency.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €200,000.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: not specified
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Minimum numbers of skilled personnel must be demonstrated, though specific roles and experience levels are not detailed.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these criteria to be considered for evaluation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on a balance between price and quality. No minimum scoring threshold per criterion or overall has been specified.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Must follow the named template with specified page limits.
• CVs: Required for key personnel, with a specified page count.
• Pricing schedule: Must be completed using the named template.
• Case studies: Bidders must provide a number of case studies demonstrating relevant experience, with a specified value range.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via the electronic tenderbox on eTenders, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract is for a duration of 12 months, with potential extensions not specified.
• Payment terms: Payments will be made in accordance with the Goods Contract at Appendix 5.
• Key SLAs/KPIs: Not specified in the documentation.
• Liquidated damages: A penalty of €10,000 per week/day for late delivery, up to a maximum of €50,000.
• Termination clauses: The contract may be terminated with notice, but specific terms are not detailed.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €200,000 is relatively low compared to the estimated contract value of €210,000, which may limit competition.
• The lack of specified past experience or personnel requirements could lead to variability in the quality of bids.
• The contract's reliance on timely delivery with significant penalties for delays may pose risks for bidders with less experience in logistics.

10. SME fit assessment

This tender appears to be accessible to small and medium enterprises (SMEs) with the following considerations:

• Credible bidders: Firms with experience in supplying specialized vehicles or equipment, particularly in the public sector, will be well-positioned to bid.
• Consortium or sub-contracting: The tender documents encourage SMEs to form partnerships, although specific rules are not detailed.
• Indicative bid-prep effort: Bidders should anticipate several days to prepare their submissions, given the documentation and compliance requirements.
• Pwin signal: The absence of an incumbent or named past winners may indicate an open field, but the low turnover requirement could attract less qualified bidders.

11. Where to dig deeper

• Source RFT filename: goods-request-for-tender-16-jan-2025.docx
• eTenders CFT ID: not specified
• Contact email or clarification portal: Queries must be directed via the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement