Provision of Rugged Toughpads

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply, delivery, configuration, testing, and support of rugged tablet devices for Tailte Éireann. The estimated expenditure for the Goods Contract is approximately €350,000 over the contract term, which is set for two years with the possibility of two one-year extensions. The initial order is expected to be for a minimum of 40 rugged tablets, with the potential for up to 100 devices over the contract's duration.

Key activities include:

• Supply and Delivery: Tenderers must provide rugged tablets suitable for demanding operational environments, including field operations and industrial sites.
• Configuration: Devices must be configured to meet Tailte Éireann's operational requirements.
• Testing: Tablets must undergo rigorous testing to ensure durability and reliability.
• Support: Ongoing technical support must be provided to ensure seamless integration with existing IT infrastructure.
• Accessories/Peripherals: Tenderers must also supply necessary accessories and peripherals alongside the tablets.

The successful bidder must ensure that the rugged tablets meet specified durability and security standards, facilitating effective use in outdoor conditions.

3. Background & buyer context

This procurement aligns with Tailte Éireann's strategic objectives to enhance operational efficiency through the adoption of advanced technology. The initiative is part of a broader effort to modernize the agency's operational capabilities, ensuring that staff have access to reliable and durable devices in challenging environments. The contract is being issued now to meet immediate operational needs and to prepare for future demands as the agency continues to evolve.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum annual turnover of €175,000 for each of the last three financial years.
• Insurance:
• Employers Liability: €12.7 million for any one occurrence.
• Public Liability: €6.5 million for any one occurrence.
• Product Liability: €6.5 million for any one occurrence.
• Certifications: ISO 9001:2015 certification (or equivalent).
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must ensure compliance with these criteria to be considered for evaluation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The scoring will follow the Most Economically Advantageous Tender (MEAT) principle, where the lowest cost tender that meets all minimum qualitative requirements will receive the maximum score for the price criterion. There are no specified minimum scoring thresholds per criterion.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the named template with specified page limits.
• CVs: Include CVs for key personnel, limited to two pages each.
• Pricing schedule: Complete the pricing schedule using the named template.
• Case studies: Provide two case studies of similar projects, with values ranging from €50,000 to €200,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic tenderbox on eTenders.gov.ie, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract length is two years, with the possibility of two one-year extensions.
• Payment terms: Payments will be made upon delivery and acceptance of the rugged tablets.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated with notice if performance standards are not met.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the successful bidder must designate a prime contractor responsible for the contract.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €175,000 may limit participation to established firms, potentially excluding smaller businesses.
• The absence of specified past experience requirements may lead to variability in the quality of submissions.
• The lack of detailed SLAs/KPIs may create ambiguity regarding performance expectations.
• The contract's estimated value of €350,000 may attract interest from larger firms, potentially overshadowing smaller bidders.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the necessary turnover and insurance coverage. Viable bidders should have experience in supplying rugged technology and be capable of providing ongoing support.

• Consortium or sub-contracting: Allowed, enabling smaller firms to collaborate with larger entities.
• Indicative bid-prep effort: Estimated at 10-15 days, considering documentation and compliance requirements.
• Pwin signal: The presence of established firms in the sector may indicate a competitive landscape, but the open procedure allows for broader participation.

11. Where to dig deeper

• Source RFT filename: Request for Tenders - Rugged Toughpads for Tailte Éireann.pdf
• eTenders CFT ID: GoodsRFT160125
• Contact email: Not specified; use the messaging facility on eTenders.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement