GRETB Mechanical and Electrical Contractor for Energy Upgrade Works at GRETB FET Centre Roscommon

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Galway Roscommon Education and Training Board Readvertised GRETB Mechanical and Electrical Contractor for Energy Upgrade Works at GRETB FET Centre Roscommon 45310000 €60,000 not stated Open not stated Roscommon not stated 29 June 2026, 11:00 not stated

2. Scope of Work

The contractor will undertake mechanical and electrical upgrade works at the GRETB Further Education and Training Centre located on Lanesboro Street, Roscommon. The project aims to enhance energy efficiency and modernize existing systems. The contractor's day-to-day activities will include:

• Mechanical Works: Installation of new heating, ventilation, and air conditioning (HVAC) systems.
• Electrical Works: Upgrading electrical systems to meet current standards, including lighting and power distribution.
• Compliance: Ensuring all works comply with relevant health and safety regulations, specifically the Safety, Health and Welfare at Work Act 2005 and associated regulations.
• Project Management: Acting as the Project Supervisor for the Construction Stage (PSCS), overseeing all health and safety aspects during the project.
• Documentation: Providing necessary documentation and reports as required by the contracting authority, including health and safety plans and progress reports.
• Quality Assurance: Implementing quality control measures to ensure all works meet specified standards and regulations.
• Coordination: Collaborating with other contractors and stakeholders involved in the project to ensure smooth execution and adherence to timelines.

The contractor must demonstrate experience in similar projects and provide evidence of past performance in mechanical and electrical installations.

3. Background & buyer context

This tender is being issued as part of the Galway Roscommon Education and Training Board's initiative to upgrade facilities in line with national energy efficiency goals. The project aligns with government policies aimed at improving educational infrastructure and promoting sustainability within public sector buildings. The GRETB has a history of engaging contractors for similar works, and the current tender follows previous unsuccessful attempts to secure a contractor. The strategic driver for this procurement is to enhance the learning environment while reducing energy consumption and operational costs.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €90,000 for the last three financial years.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.
• Employer's Liability Insurance: Minimum cover of €13,000,000.
• Certifications: Compliance with relevant health and safety regulations and standards.
• Past experience: Evidence of having completed at least three projects of similar nature, size, and complexity within the last seven years.
• Personnel: Assign a Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor, each with a minimum of three years' experience in their respective roles.
• Geographic constraints: Bidders must be based within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best price-quality ratio.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document outlining the approach to the project, adhering to any specified templates and page limits.
• CVs: Curriculum Vitae for key personnel, limited to two pages each.
• Pricing schedule: A completed pricing template detailing all costs associated with the project.
• Case studies: Evidence of at least three comparable projects, including project values and completion dates.
• Declarations: Completed ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Attendance at a scheduled site visit is required; details will be provided in the tender documents.
• Submission portal: All submissions must be made through the eTenders platform, following specified formatting guidelines.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract duration is not explicitly stated; however, completion timelines will be outlined in the project schedule.
• Payment terms: Payments will be made upon completion of specified milestones, with invoices submitted for approval.
• Key SLAs/KPIs: Performance indicators will be established to monitor project progress and quality.
• Liquidated damages: Penalties may apply for delays beyond the agreed completion date.
• Termination clauses: The contract may be terminated for non-compliance with health and safety regulations or failure to meet project milestones.
• IP ownership: All intellectual property generated during the project will remain with the contracting authority.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the contracting authority.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement may limit participation from smaller firms, potentially favoring larger incumbents.
• Geographic constraints: The requirement for bidders to be based within the EU/EEA may restrict competition.
• Tight timelines: The project may have stringent deadlines for completion, with penalties for delays, which could pose risks for bidders with limited resources.
• Health and safety compliance: The requirement for extensive health and safety documentation may create barriers for less experienced contractors.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should have:

• A proven track record in mechanical and electrical works, with experience in educational or public sector projects.
• The capacity to meet insurance and turnover requirements, which may necessitate collaboration or subcontracting.
• An estimated bid preparation effort of approximately 10-15 days, considering the documentation and compliance requirements.
• A moderate Pwin signal, as the presence of previous incumbents may influence competition, but the open procedure allows for new entrants.

11. Where to dig deeper

• Source RFT filename: DoEY_Contractor_Suitability_Declaration_for_Sm.pdf
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Declaration of Suitability for Contractors for Small Works
• Short Public Works Contract (PW-CF6 v1.15)