Single Framework for the Provision of Horse Walkway Crowd Barrier

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply, delivery, and installation of a Mesh Crowd Barrier system at Leopardstown Racecourse. The total length of the barrier system required is 230 meters, with an additional 175 meters of race/running rail featuring a swan neck design. The work is focused on ensuring the safety of horses, jockeys, and spectators during events, particularly on festival days when media coverage is extensive.

Key Activities:

• Supply and Installation:
• 230 meters of uPVC crowd barrier system.
• 175 meters of race/running rail with swan neck components.
• All associated uPVC connectors, caps, and joining components.
• Groundworks:
• Preparation of the area for installation, including concrete finishing 50mm below ground level.
• Protection of underground services during installation.
• Removal of all waste from the site post-installation.
• Warranty:
• A minimum warranty period of 24 months on the installed products, with options for enhanced warranty terms.
• Delivery Location:
• All materials must be delivered to Leopardstown Racecourse, Foxrock, Dublin 18, D18 C9V6.

The contractor must ensure that the crowd barrier system is aesthetically pleasing, low-maintenance, and resistant to UV degradation. The installation must comply with all safety standards and specifications outlined in the tender documents.

3. Background & buyer context

This procurement is initiated by Horse Racing Ireland (HRI) to enhance safety measures at Leopardstown Racecourse, particularly during high-visibility events such as the Christmas Festival and the Irish Gold Cup. The framework agreement is designed to provide a structured approach to sourcing crowd control barriers that meet specific safety and aesthetic requirements. The decision to procure now aligns with HRI's strategic goal of improving racecourse facilities and ensuring compliance with safety regulations.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €250,000 in any one of the last three financial years.
• Insurance:
• Employer’s Liability: €13 million in any one occurrence.
• Public/Product Liability: €6.5 million in any one occurrence.
• Motor Third Party Damage Insurance: €1 million.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the balance of price and quality. There are no minimum scoring thresholds specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the named template, adhering to any specified page limits.
• CVs: For key personnel, with a specified page count.
• Pricing schedule: Must follow the named template.
• Case studies: At least two, demonstrating relevant experience, with a specified value range.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Required to confirm measurements; contact Peter at 086 8208870 to arrange.
• Submission portal: All submissions must be made via eTenders, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

The framework agreement will have an initial duration of two years, with the option to extend yearly for a maximum of four years. Key terms include:

• Payment terms: Invoices will be paid within 30 days of receipt, contingent on correct documentation.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: Not specified.
• Termination clauses: The contract may be terminated by either party with 30 days' written notice.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €250,000 may limit participation to established firms, potentially excluding smaller businesses.
• The requirement for a mandatory site visit could pose logistical challenges for bidders.
• The absence of specified past experience requirements may lead to variability in the quality of submissions.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in construction or crowd control systems. Viable bidders should have:

• Experience in similar projects, particularly in the installation of crowd barriers.
• The capacity to meet insurance requirements and turnover thresholds.
• The ability to conduct a mandatory site visit.

Consortium or subcontracting arrangements are permitted, allowing smaller firms to collaborate. Preparation for the bid may require several days, depending on the complexity of the proposal. The presence of a defined turnover threshold may indicate a competitive environment, particularly if incumbents are involved.

11. Where to dig deeper

• Source RFT filename: Issued ITT for the Provision of Horse Walkway Crowd Barrier Horse Racing Ireland.pdf
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Queries must be submitted via the eTenders website.
• Important attachments: Appendix 1 – Form of Tender, Appendix 3 – Form of Self Declaration, Appendix 4 – Terms & Conditions.