Provision of Workwear Services - Supply and Laundry

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to provide comprehensive workwear services for approximately 450 Irish Rail staff across nine engineering workshops in various locations. The contract duration is three years. The successful bidder will be responsible for the supply, weekly laundering, maintenance, and repair of made-to-measure workwear.

Key activities and requirements include:

• Measurement and Supply: Conducting individual staff measurements to ensure made-to-measure garments.
• Garment Distribution: Supplying personalised lockers for garment distribution at each location.
• Soiled Garment Collection: Providing receptacles for soiled garments at each location.
• Workwear Standards: Supplying garments compliant with specified European and industry standards, including:
• EN 13688 - General workwear / overalls
• EN 11612 Class 1 - Hot work (welding and grinding)
• EN 11612 Class 2 - Continuous ARC welding
• EN 1149-5 - Electrostatic properties (working with EVs)
• RIS-3279-TOM - Hi-vis UK approved workwear for railways
• Material Specification: Many items will be made with 9-ounce cloth, a 60/40 polyester/cotton mix.
• Branding: Garments will feature an Irish Rail logo ironed onto the left breast pocket.
• Colour Variations: Garments will be navy and/or high-vis for most locations, with white garments required for some specific sites.
• Garment Lifespan: Workwear garments must have a service life of three years.
• Laundering: Weekly laundering services are required.
• Maintenance and Repair: Ongoing maintenance and repair of garments to ensure continued compliance and usability.
• Samples: Irish Rail will require samples for trial during the Invitation to Tender (ITT) stage.

Further details on specific garment requirements and relevant EN/ISO standards will be provided at the ITT stage.

3. Background & buyer context

Iarnród Éireann-Irish Rail (IE) is procuring these workwear services under the Utilities Directive (2014/25/EU) and the implementing Irish national legislation, the European Union (Award of Contracts by Utility Undertakings) Regulations 2016. IE operates in the transport sector as a utility. This procurement follows a two-stage process, commencing with this Pre-Qualification Questionnaire (PQQ) to establish a shortlist of suitable candidates for the subsequent Invitation to Tender (ITT) stage. The decision to proceed to the ITT stage rests solely with IE.

4. Eligibility & selection criteria

• Turnover requirement: A minimum average annual turnover of €200,000 (exclusive of VAT) for each of the last three audited financial year ends. Evidence must be provided via signed auditor's statements or audited accounts. Reliance on parent company or sub-contractor resources is permitted, subject to specific conditions and documentation.
• Insurance: Not specified for this tender at the PQQ stage. Insurance requirements will be detailed in the ITT.
• Certifications:
• Quality Management: Must demonstrate robust quality management processes for textile supply and laundering. A current certificate compliant with EN ISO 9001:2000 or an equivalent internationally recognised standard is required.
• Environmental Management: ISO 14001 or equivalent is required, with details on environmental controls, operating procedures, pollution prevention, and environmental auditing.
• Past experience: Applicants must provide details of three examples demonstrating relevant experience in providing services similar in scale and nature to those outlined in Section 1.1 of the PQQ. These examples must be closely related to the scope of work.
• Personnel: Not specified as a minimum requirement at this PQQ stage, but company resources including people, systems, and logistical facilities are assessed.
• Geographic / facility constraints: Not specified as a direct eligibility criterion, but the service locations are specified as Cork, Limerick, Portlaoise, Drogheda, Ballina, and various parts of Dublin.

5. Award criteria & scoring

The award criteria are split between Minimum Qualification Criteria (Pass/Fail) and Technical/Professional Ability (scored).

Criterion Weighting Sub-criteria