Wexford HD28 Retexturing Schemes 2026

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This contract concerns retexturing schemes within Wexford. The contractor will be responsible for the construction and completion of these works in accordance with the contract, the Employer’s Representative’s written instructions, and applicable law. The works are defined as what the contractor is to complete and hand over to the Employer.

Key activities and requirements include:

• Site Management:
• Securing the Site and preventing unauthorised access.
• Maintaining the Site in good order and free from obstructions.
• Ensuring the safety of persons on the Site and protecting nearby areas from hazards and interference resulting from the Works.
• Minimising nuisance or inconvenience to the public, users, owners, and occupiers of land, roads, or footpaths.
• Construction and Materials:
• Constructing the Works according to good practice, using goods and materials of good quality.
• Ensuring goods and materials are suitable for their intended purpose and providing necessary certification.
• Complying with the Building Control Regulations.
• Setting out the Works by reference to specified points, lines, and levels, verifying their accuracy.
• Inspection and Testing:
• Providing access to the Site and production/storage locations for inspection, testing, and observation by the Employer, Employer’s Representative, and Assigned Certifier.
• Informing the Employer’s Representative and Assigned Certifier before covering or making inspection difficult for any part of the Works.
• Uncovering, dismantling, re-covering, or re-erecting work as instructed for testing or inspection.
• Removing and replacing non-compliant Works, goods, or materials as instructed.
• Suspension and Completion:
• Suspending all or part of the Works as instructed, protecting, storing, and securing affected Works, and maintaining insurances.
• Resuming the Works promptly after instruction.
• Substantially completing the Works within the Time for Completion.
• Completing any outstanding work promptly after substantial completion.
• Quality Control and Testing:
• Performing tests on materials and finished works. Specific testing frequencies are mentioned for "Content Resistance to Permanent Deformation Water Sensitivity Stiffness" (1 per 600 tonnes or minimum 2 per five-day period), "joint and at refusal" (1 per 400 tonnes or minimum 2 per five-day period), and "mum Air Void Maximum Resistance to Permanent Deformation Water Sensitivity" (1 per 250 tonnes or minimum 2 per five-day period).
• Taking a minimum of three pairs of cores.
• Ensuring in situ air void content within 100mm of a joint is tested with 1 pair of 150mm cores every 1,000 linear metres laid per lane, and 1 pair of cores every 250 linear metres laid for permanent works.
• Specific Standards:
• Materials for road marking must comply with BS3262, BS EN 1436, BS EN 1871, and BS EN 1790, subject to product certification.
• Bituminous mixtures must comply with IS EN 13108-1, IS EN 13108-4, IS EN 13108-20, IS EN 13108-21.
• Admixtures must comply with BS EN 934.
• Road marking materials and retroreflecting road studs must comply with EN 1436:1998, BS EN 1871, EN 1463:1998, EN 1423:1998, and EN 1424:1998.
• Factory Production Control (FPC) procedures apply to product composition as per IS EN 13108-21.
• Methodology described in IS EN 13036-1 should be followed for testing per discrete area.
• Road marking lengths should be between 250m and 500m with inter-visibility between flagmen.

3. Background & buyer context

This procurement is for "Wexford HD28 Retexturing Schemes 2026". The contract is governed by the Short Public Works Contract PW-CF6 v1.15, dated 25th November 2025, published by the Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation. This indicates the procurement aligns with national public works contracting standards and practices. The specific "HD28" designation likely refers to a particular road or infrastructure designation within Wexford County Council's remit. The "2026" in the title suggests the works are planned for execution in that year. No specific programme or policy drivers beyond standard infrastructure maintenance are explicitly stated in the provided text.

4. Eligibility & selection criteria

The provided text does not detail specific eligibility or selection criteria for bidders. However, the contract is based on the Short Public Works Contract PW-CF6 v1.15, which implies standard requirements for public works tenders. Based on the document's clauses and general public procurement practices, the following are typically assessed:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: A maximum excess of €6,500 is stated.
• Employer's Liability: A maximum excess of €6,500 is stated.
• Other insurance types (e.g., Professional Indemnity, Product Liability, Motor, Cyber) are not specified in the provided extract but are standard requirements for public works contracts. Clause 10.1 states insurance must be in the same terms as insurances the Contractor is required to have under clauses 3.
• Certifications: Not specified for this tender. However, compliance with relevant Irish and European standards (e.g., IS EN, BS EN) for materials and works is mandatory as per the scope.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender. However, clause 6.1 requires Contractor's Personnel to be suitably qualified, trained, and experienced. Clause 5.2 requires the appointment of a representative and a supervisor.
• Geographic / facility constraints: Not specified for this tender. However, the Site is defined as the place where the Contractor is to construct the Works. Clause 1.10 mentions a performance bond may be required, executed by the Contractor and a surety approved by the Employer.

5. Award criteria & scoring

The provided document is the Short Public Works Contract Conditions and does not contain information on award criteria or scoring mechanisms. These details are typically found in the Request for Tender (RFT) or associated tender documents, which were not included in the provided extract. Public sector tenders in Ireland are generally awarded based on the Most Economically Advantageous Tender (MEAT), which balances price and quality.

6. Submission requirements

The provided contract conditions do not detail the specific submission requirements for the tender. These are typically outlined in the Request for Tender (RFT) document. Based on standard public procurement practices for public works contracts, bidders would typically be required to submit:

• Completed Tender Form: Including pricing and confirmation of compliance with all tender requirements.
• Pricing Schedule: Detailing costs for all elements of the works.
• Method Statement/Technical Proposal: Outlining how the bidder will undertake the works, including proposed methodologies, programme, and quality assurance measures.
• CVs: For key personnel, demonstrating relevant experience.
• Case Studies/References: Demonstrating successful completion of similar projects.
• Declarations: Including forms such as the European Single Procurement Document (ESPD), declarations of solvency, tax compliance, and absence of conflicts of interest.
• Insurance Details: Evidence of required insurance cover.
• Health and Safety Information: Details of safety management systems and personnel.
• Quality Management System Information: Details of quality assurance procedures.
• Submission Portal: Tenders are typically submitted electronically via the eTenders platform.

7. Key dates & process

8. Contract terms that matter

• Contract Duration: The "Time for Completion" is stated in the Schedule or another contract document, subject to extensions under clause 2.7. The contract comes into effect upon written acceptance of the tender.
• Payment Terms: Interim payments are made on account as scheduled. A final payment is made after the Defects Certificate is issued. Payment claims require a notice, followed by the Employer's Representative's certificate within 14 days. The Employer must pay the invoiced amount within the period stated in the Schedule. Late payments incur interest as per the European Communities (Late Payment in Commercial Transactions) Regulations 2012.
• Liquidated Damages: If the Works are not substantially completed within the Time for Completion, the Contractor must pay liquidated damages at the rate specified in the Schedule.
• Termination: Clause 12 covers termination. If a suspension lasts longer than 3 months and the Employer does not permit the Contractor to proceed, the Employer may be considered to have terminated the Contractor's obligation to complete the Works.
• Intellectual Property: Not explicitly detailed in the provided extract, but standard provisions would apply.
• Sub-contracting: The Contractor may not subcontract the whole of the Works. Subcontracting part of the Works requires the Employer’s Representative’s consent, unless already provided for in the contract.
• Performance Bond: If required by the Schedule, a performance bond must be provided within 7 days of tender acceptance.
• Price Variation: Clause 18 covers Price Variation, referencing material and fuel categories.

9. Risks, red flags & unusuals

• Contract Type: The use of the "Short Public Works Contract PW-CF6 v1.15" suggests a project of a certain scale and complexity, but the specific value is not disclosed, making it difficult to assess if it aligns with typical thresholds for this contract form.
• Submission Deadline: The submission deadline is in August 2026, which is a considerable time in the future. This could indicate a long lead time for planning or potential for scope changes.
• Lack of Detail: The absence of explicit criteria for eligibility, selection, and award in the provided contract conditions is unusual. These are critical for bidders to understand how they will be evaluated and are typically detailed in the Request for Tender (RFT) document.
• Insurance Excess: While a maximum excess of €6,500 is stated for Public Liability and Employer's Liability, the specific required cover amounts for these and other insurance types are not detailed in the extract.
• Weather Event Definition: The definition of a "weather event" is specific, referencing Met Éireann data and the 90th percentile of past measurements, which could lead to disputes if not clearly understood and accounted for in programming and pricing.

10. SME fit assessment

This tender is structured around the Short Public Works Contract PW-CF6 v1.15, which is commonly used for public works projects.

• Credible Bidders: Viable bidders would be construction companies with experience in road retexturing and surfacing works. They would need to demonstrate compliance with Irish and European standards for bituminous mixtures and road marking materials. The scale of the project is not specified, but the contract type suggests it is not a minor works contract.
• Consortium/Sub-contracting: The contract explicitly states that the Contractor may not subcontract the whole of the Works. Subcontracting part of the Works requires the Employer’s Representative’s consent. This suggests that prime contractors are expected to undertake the majority of the work themselves, though subcontracting specific elements may be permissible with approval.
• Indicative Bid-Prep Effort: Without specific details on the scope, complexity, and evaluation criteria, it is difficult to estimate bid preparation effort. However, for a public works contract of this nature, it would likely require several days of effort from a team including estimators, technical specialists, and contract managers.
• Pwin Signal: The tender documents do not provide information on the incumbent contractor or previous winners of similar schemes. The future submission deadline (August 2026) and the lack of specific value make it hard to gauge the competitive landscape or the strength of any incumbent.

11. Where to dig deeper

• Source RFT Filename(s): PW-CF6_Contract_v1.15_25-11-2025.pdf
• eTenders CFT ID: Not specified in the provided documents.
• Contact Email/Clarification Portal: Not specified in the provided documents.
• Most Important Attachments:
• PW-CF6_Contract_v1.15_25-11-2025.pdf (Conditions)
• The Schedule (referenced throughout the Conditions, containing specific project details, dates, and potentially pricing/payment information)