Supply, Delivery and Commissioning of One Electric Utility Vehicle

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement seeks the supply, delivery, and commissioning of a single, new, battery-electric utility vehicle. The vehicle is intended for public realm maintenance and watering operations within Moate and its surrounding areas. The contracting authority is Moate Town Team CLG.

The vehicle must be fully road-legal and capable of safely operating in streetscapes, parks, and other public spaces. A key operational requirement is its ability to carry a water tank assembly with an approximate operating weight of 1,000 kg, along with a driver, passenger, pump, hose reel, washer lance, and associated equipment, totalling up to 1,400 kg. This load must be accommodated without exceeding the manufacturer's rated payload and stability limits. Tenderers must demonstrate how the vehicle configuration, including any necessary upgrades for stability with a high centre of gravity load, meets these requirements.

The successful tenderer is responsible for:

• Supply: Providing one new battery-electric utility vehicle.
• Delivery: Transporting the vehicle to the specified location in Moate, Co. Westmeath.
• Commissioning: Ensuring the vehicle is fully operational and ready for use.
• Operator Training: Providing training for designated operators.
• Documentation: Supplying all relevant manuals and certification.
• Warranty Support: Offering warranty services within Ireland.
• Aftersales Service: Providing aftersales support within Ireland.

Tenderers must provide supporting manufacturer documentation, technical data sheets, payload calculations, and certification to demonstrate compliance with the technical specifications, particularly regarding payload capacity and stability. Evidence from the manufacturer, vehicle converter, or a competent engineer confirming suitability for carrying the specified water tank configuration is mandatory. Failure to provide sufficient evidence may lead to tender inadmissibility.

The contract will remain in force until the vehicle has been delivered, commissioned, accepted, and all contractual obligations have been fulfilled.

3. Background & buyer context

This procurement is driven by the Moate Town Team CLG's need for a dedicated electric utility vehicle to support community maintenance, environmental improvement, and public realm works within Moate. The acquisition is contingent upon the availability and approval of funding under the Town and Village Renewal Scheme 2025 and any associated grant conditions. The contracting authority, Moate Town Team CLG, operates from www.Moate.ie and is responsible for managing this procurement process. The procurement is being conducted under an Open Procedure at a national level.

4. Eligibility & selection criteria

Tenderers must meet specific financial, legal, and technical capacity requirements to be considered for evaluation. These are assessed on a pass/fail basis.

• Turnover requirement: Tenderers must provide confirmation of their turnover for each of the last three years. Firms established more recently may provide a pro-rata figure, but must have been in existence for at least six months.
• Insurance: Confirmation of the following insurances must be in place:
• Employer’s Liability: €13m
• Public Liability: €2.6m
• Product Liability: €6.5m
• Professional Indemnity: €1m
• Environmental Liability Impairment (EIL): Industry standard (if available, specify)
• Cyber Liability: Industry standard (if available, specify)
• Other relevant insurances: Industry standard (if available, specify)
• Certifications: ISO 14001 Certification is cited as a requirement.
• Past experience: Not explicitly detailed as a minimum number of projects, but tenderers must provide evidence of previous experience, and referees will be contacted to verify information. This is a pass/fail criterion.
• Personnel: Key personnel assigned to the contract must be available for potential verification meetings. Specific role experience requirements are not detailed.
• Geographic / facility constraints: Aftersales service and warranty support must be available within Ireland.

Tenderers must also complete a Declaration of Bona Fides, declare compliance with statutory obligations (Irish or equivalent), and provide confirmation of tax compliance. Financial standing, demonstrating the capacity to pay debts as they fall due, will be verified prior to award.

5. Award criteria & scoring

The contract will be awarded to the most economically advantageous compliant tender. Evaluation is conducted in two stages: first, qualitative criteria, and second, cost. Tenderers must achieve a minimum of 50% of the available marks under the qualitative criteria to be considered for award.

Criterion Weight (%) Sub-criteria