Supply and Delivery of Automotive Paints and Accessories

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1. At a glance

2. Scope of Work

The Irish Defence Forces require the supply and delivery of automotive paints and accessories. This procurement covers the provision of goods for the maintenance and repair of vehicles within the Defence Forces. The estimated expenditure for these goods over the contract term, including potential extensions, is €600,000 excluding VAT.

The scope of work encompasses the following key activities:

• Supply of Automotive Paints: This includes a range of paints suitable for automotive applications within a military context. Specific types, colours, and performance characteristics will be detailed in Appendix 1: Requirements and Specifications.
• Supply of Automotive Accessories: This category covers associated products necessary for the application and maintenance of automotive paints. Details of required accessories will be specified in Appendix 1.
• Delivery: The successful tenderer will be responsible for the delivery of all goods to designated locations as specified by the Irish Defence Forces. Delivery lead times will be a significant factor in the evaluation process.
• Technical Evaluation of Samples: Tenderers are required to provide paint samples for technical evaluation. These samples must be identical to the proposed paints offered in the tender. Failure to provide samples or failure to deliver them within specified lead times will result in automatic elimination. Associated costs for sample submission are borne by the tenderer.
• Documentation and Data Sheets: Tenderers must supply Health & Safety Data Sheets and/or Material Safety Data Sheets for all offered products. Any documentation and manuals relating to the operation, certification, quality control, installation, care, maintenance, repair, testing, training, safety, storage, and disposal of samples must also be provided.

The contract is for a term of 24 months, with the possibility of extension for up to two additional periods, each of a maximum of 12 months, subject to legal obligations.

3. Background & buyer context

This procurement is being conducted by the Department of Defence, specifically the Irish Defence Forces, to ensure the continued availability of essential automotive paints and accessories. The requirement arises from the ongoing need for vehicle maintenance and repair across the Defence Forces' fleet. The procurement follows an open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016. The estimated value of €600,000 (excl. VAT) over the initial 24-month term, with potential extensions, indicates a consistent demand for these supplies. The contracting authority aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider including SMEs in their proposals.

4. Eligibility & selection criteria

Tenderers must meet specific criteria to be considered for evaluation. These are assessed via the European Single Procurement Document (eESPD) and supporting documentation.

• Economic and Financial Standing: Tenderers must declare their economic and financial standing via the eESPD. Specific supporting documentation requirements are not detailed in the provided extract but will be requested by the Contracting Authority without delay if the tenderer is unable to provide specified documentation for a valid reason.
• Technical and Professional Ability: Tenderers must declare their technical and professional ability via the eESPD. Specific supporting documentation requirements are not detailed in the provided extract but will be requested by the Contracting Authority without delay.
• Insurance: The successful tenderer will be required to hold the following insurances for the term of the Goods Contract:
• Employer's Liability: €12,700,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past Experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender, however, insurance policies must include Ireland within their territorial limits and jurisdiction.

5. Award criteria & scoring

The Goods Contract will be awarded based on the most economically advantageous tender, determined by the following criteria and their respective weightings:

Criterion Weight (%) Sub-criteria