Atlantic Technological University Single Party Framework Agreement for Veterinary Clinical Skills, Simulation and Immersive Learning Platform

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1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :------------------------ | :------------------------------------------------------------------------------------------------ | :------------------------------------------- | :---------------------- | :--------- | :---------------------------- | :----- | :------------------------------------- | :-------------- | :------------------ | :-------------- | Atlantic Technological University Single Party Framework Agreement for Veterinary Clinical Skills, Simulation and Immersive Learning Platform Not specified €100,000 - €1,500,000 Not stated Competitive Procedure with Negotiation 1 Ireland (multiple campuses) Up to 6 years 2026-09-16 11:00:00 Not stated

2. Scope of Work

This tender seeks to establish a single-party framework agreement for a cloud-based Veterinary Clinical Skills, Simulation, and Immersive Learning Platform. The agreement will cover the provision, implementation, configuration, licensing, support, maintenance, enhancement, and future expansion of this platform, along with associated professional services, training, systems integration, content, and related technologies. The framework is designed to provide a single economic operator with the opportunity to supply an established Software-as-a-Service (SaaS) solution, including all necessary hardware, audiovisual equipment, recording technologies, installation, configuration, integration, maintenance, and support.

The platform will be used to support Atlantic Technological University's (ATU) Bachelor of Veterinary Medicine and Surgery (BVMS) programme, as well as other current or future educational, training, and research activities. It will facilitate simulation-based education, clinical skills training, Objective Structured Clinical Examinations (OSCEs), Entrustable Professional Activity (EPA) assessment, communication skills development, immersive learning activities, emergency and disaster medicine exercises, interprofessional education, and veterinary clinical reasoning.

Key activities and components include:

• Core Platform: A browser-based HTML5 interface requiring no software installation or plug-ins. It must be a single integrated platform for event management, recording, video review, reporting, simulation/scenario management, calendar scheduling, user management, and system administration. It must support multi-room and distributed/remote-site simulation delivery, with LDAP and Single Sign-On integration.
• Simulation Centre Management: Integrated scheduling, booking of simulation rooms, user role management, access control, event creation, learner/faculty assignment, session preparation workflows, monitoring dashboards, and activity reporting.
• Recording and Debriefing:
• Support for simultaneous display and recording of a minimum of nine video streams per room.
• Support for simultaneous monitoring of a minimum of twelve live room feeds from a central dashboard.
• Live-stream latency of less than one second.
• Synchronised recording of video, audio, simulation data, and event markers.
• Integrated browser-based video review and debriefing with immediate playback.
• Searchable recordings by learner, date, event, physiological data, and assessment activity.
• Browser-based pan, tilt, and zoom camera control.
• Integrated two-way intercom communication.
• Scenario and Learning Design: An integrated scenario authoring environment for creation, storage, editing, and reuse of simulation scenarios, supporting complete simulated clinical experiences with learning objectives, materials, case information, equipment lists, faculty instructions, checklists, assessment rubrics, and debriefing guides.
• Assessment and Learning Analytics: Generation of individual and cohort performance reports, support for competency-based assessment, veterinary OSCE delivery, EPA assessment frameworks, longitudinal learner tracking, and export of data for quality assurance and research.
• Simulator Integration: Integration with simulators from multiple manufacturers, real-time capture and synchronisation of simulation data with audio/video, and support for future integration with VR, AR, MR, and XR technologies.
• Infrastructure: A cloud-based SaaS solution accessible via standard web browsers, supporting enterprise-level expansion, a minimum storage capacity of 12,000 hours of HD video per recording server, secure storage, multi-campus operation from a single platform, and expansion to additional facilities without core platform replacement.
• Training, Support, and Maintenance: System design consultation, installation, commissioning, faculty/technical staff training, user documentation, ongoing software maintenance and updates, technical support, and remote diagnostics.
• Initial Project: Design, supply, installation, configuration, integration, commissioning, training, support, and maintenance for a five-room simulation facility at the ATU Donegal Campus.

The framework may be expanded to include additional licences, software modules, integrations, consultancy, hardware, equipment, assessment tools, and immersive learning technologies across ATU's nine campuses and any future locations.

3. Background & buyer context

Atlantic Technological University (ATU) was established in April 2022 through the merger of GMIT, LYIT, and IT Sligo. It serves over 20,000 students and 2,200 staff across multiple campuses in the north and west of Ireland. ATU aims to foster sustainable economic, social, and cultural development, with a global outlook. This procurement aligns with ATU's strategic objectives to enhance its educational offerings and research capacity through advanced technological solutions. The establishment of this framework agreement is driven by the need for continuity and consistency in the veterinary learning environment, supporting the integration of simulation-based learning across the curriculum over a six-year period to maximise the value of initial investment and avoid educational, operational, technical, and financial challenges associated with platform changes. The competitive procedure with negotiation is being employed due to the complexity and risk associated with this procurement.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this framework agreement:

• Turnover requirement: Applicants must demonstrate that their turnover exceeded €250,000.00 per annum during each of the last three financial years, or pro-rata if more recently established.
• Insurance: Applicants must confirm they have, or will commit to having, the following levels of insurance if successful:
• Employer Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €3 million
• Cyber Insurance: €3 million
• Certifications: While not explicitly listed as mandatory certifications for initial qualification, applicants must demonstrate compliance with relevant environmental and health & safety legislation. For cyber assurance, applicants must demonstrate appropriate measures, potentially including certification to ISO 27001 or an equivalent internally managed Information Security Management System (ISMS).
• Past experience: Applicants must provide details of three (3) contracts delivered within the last five (5) years that demonstrate successful delivery of services similar in nature and scale to ATU's requirements.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the requirement for a cloud-based SaaS solution accessible to ATU's multiple campuses.

5. Award criteria & scoring

The award of the framework agreement will be based on a combination of quality and price. The evaluation process involves a pre-qualification phase followed by a tender stage, which may include negotiation.

Criterion Weighting (%) Sub-criteria