Call for Tenders for the Provision of Replacing Three (3) Hydraulic Goods/Passenger Lifts

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|-------------------------------------------------------------------------------------------|----------------|-----------------|----------|----------------|------|-----------------------|------------------|------------------------------|------------------| St James's Hospital Call for Tenders for the Provision of Replacing Three (3) Hydraulic Goods/Passenger Lifts 42416100 €300,000 not stated Open 1 St James's Hospital, Dublin not stated 6th July 2026, 11:00 AM GMT

2. Scope of Work

The contract involves replacing three hydraulic goods/passenger lifts at St James's Hospital, specifically identified as PSL020, PSL005, and PSL025. The contractor will be responsible for ensuring that these lifts are restored to a safe and reliable operational standard. The work will encompass the following activities:

• Lift Replacement: Removal of existing hydraulic lifts and installation of new units.
• Compliance Testing: Each lift must be type-tested to a minimum of one million operations.
• Safety Standards: All installations must comply with relevant safety and operational standards, including EN81-20 and EN131-2.
• Site Preparation: Ensure the site is prepared for installation, including any necessary structural modifications.
• Post-Installation Testing: Conduct tests to ensure lifts operate correctly and meet specified performance criteria.
• Documentation: Provide two copies of site test certificates upon commissioning of the equipment.
• Maintenance Plan: Develop a maintenance plan for the lifts post-installation.

The contractor must ensure that the lifts are operational immediately following the 12-month defects liability period.

3. Background & buyer context

This procurement is initiated due to ongoing issues with the existing hydraulic lifts at St James's Hospital, which have been out of service in recent months. The hospital aims to restore these essential facilities to ensure safety and reliability for patients and staff. This tender aligns with the hospital's commitment to maintaining high operational standards and improving patient care. The Facilities Management Steering Group oversees the tender process, ensuring compliance with the relevant regulations.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €600,000 over the past three years.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Professional Liability: €6 million
• Certifications: Compliance with ISO 9000 standards and other relevant certifications as specified in the tender documents.
• Past experience: Evidence of at least three comparable projects completed within the last five years.
• Personnel: Key personnel must have a minimum of two years' experience in lift installation and maintenance.
• Geographic constraints: Bidders must be able to operate within Dublin and comply with EU regulations.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT) approach, considering both price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template with a maximum of 10 pages.
• CVs: CVs for key personnel, limited to two pages each.
• Pricing schedule: A completed pricing schedule using the mandatory template provided.
• Case studies: Three case studies of similar projects, with values ranging from €50,000 to €150,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is scheduled for 18th and 19th June 2026; attendance is required.
• Submission portal: All submissions must be made electronically via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: The contract duration is not specified, but it includes a 12-month defects liability period.
• Payment terms: Payments will be made upon completion of milestones as outlined in the contract.
• Key SLAs/KPIs: Performance indicators will be established to ensure compliance with safety and operational standards.
• Liquidated damages: Penalties may apply for delays in the project timeline.
• Termination clauses: The CA reserves the right to terminate the contract under specified conditions.
• IP ownership: All intellectual property developed during the contract will remain with the CA.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €600,000 may limit participation from smaller firms.
• The geographic constraint of operating within Dublin could restrict competition.
• The requirement for a mandatory site visit may disadvantage bidders unable to attend.
• The tight timeline for project completion may pose challenges for bidders to meet deadlines.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in lift installation and maintenance. Viable bidders should have:

• A proven track record in similar projects, ideally with experience in healthcare settings.
• The capability to meet insurance and turnover requirements.
• The ability to attend mandatory site visits and comply with safety standards.

Consortium bidding is allowed, which may enable smaller firms to collaborate and meet the tender requirements. Preparation for the bid may require approximately 10-15 days of effort, depending on the firm's existing documentation and experience. The presence of an incumbent contractor may influence the competitive landscape.

11. Where to dig deeper

• Source RFT filename: 001 Call for Tenders for the Provision of Replacing Three (3) Hydraulic Goods/Passenger Lifts.pdf
• eTenders CFT ID: 8340210
• Contact email: [email protected]
• Important attachments:
• Document 002 — Tender Response Document
• Document 003 — Compulsory Pricing Schedule
• Document 004 — Specification and Minimum Requirements