UCC -2026-17 3D Inspection and Imaging System

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|-----------------------------------------------------|----------------|-----------------|----------|----------------|------|----------|------------------|--------------------------------|------------------| University College Cork UCC -2026-17 3D Inspection and Imaging System not stated €97,800 not stated Open N/A Cork not stated 2026-07-08T11:00:00+00:00 not stated

2. Scope of Work

The contract involves the supply, delivery, installation, and commissioning of a 3D Inspection and Imaging System for the Tyndall National Institute at University College Cork (UCC). The contractor will be responsible for ensuring that the system meets the specified technical requirements and is operational within the designated timeframe.

Key activities include:

• Supply of Equipment: Provision of a 3D Inspection and Imaging System that complies with ISO 16232 and VDA 19 cleanliness inspection standards.
• Delivery: Timely delivery of the equipment to the Tyndall National Institute.
• Installation: Installation of the system at the designated site, ensuring all components are correctly set up.
• Commissioning: Full commissioning of the system, including testing to ensure functionality and compliance with specifications.
• Training: Providing on-site training for UCC personnel, including a minimum of one day for at least three staff members on the use of the instrument, software, and troubleshooting.
• Documentation: Submission of all necessary documentation, including calibration certificates and warranty information.
• Support: Offering post-installation support and maintenance as required.

The contractor must ensure that all activities are completed in accordance with the project timeline and specifications outlined in the tender documents.

3. Background & buyer context

This procurement is initiated to enhance the capabilities of the Tyndall National Institute, aligning with UCC's strategic objectives to advance research and development in imaging technologies. The investment in a 3D Inspection and Imaging System is part of a broader initiative to modernize research facilities and improve operational efficiency. The tender reflects UCC's commitment to maintaining high standards in research infrastructure and supporting innovative projects.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum annual turnover of €195,600 for the last three financial years.
• Insurance:
• Public Liability: €6.5 Million (on an each and every occurrence basis).
• Product Liability: €6.5 Million (on an aggregate basis).
• Professional Indemnity: €6.5 Million (each and every claim).
• Employers Liability: €13 Million (on an each and every occurrence basis).
• Certifications: Compliance with relevant ISO standards and regulations.
• Past experience: Successful delivery of at least three comparable projects within the last five years.
• Personnel: Availability of qualified personnel with relevant experience in the installation and commissioning of similar systems.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a Most Economically Advantageous Tender (MEAT) approach, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: Detailed CVs of key personnel, limited to 2 pages each.
• Pricing schedule: Completed using the specified template.
• Case studies: Three examples of similar projects, with values ranging from €50,000 to €100,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The contract duration is not specified, but extensions may be possible under the same terms.
• Payment terms: Payments will be made upon successful delivery and commissioning of the system.
• Key SLAs/KPIs: Performance metrics will be established to ensure timely delivery and operational efficiency.
• Liquidated damages: Penalties may apply for delays in delivery or commissioning.
• Termination clauses: The contract may be terminated for non-compliance or failure to meet specified requirements.
• IP ownership: Intellectual property rights related to the system will be retained by UCC.
• Sub-contracting rules: Sub-contracting is permitted, but the prime contractor must maintain overall responsibility.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €195,600 may limit participation from smaller firms.
• Geographic constraints: Not specified, but any implicit location requirements could affect bidder eligibility.
• Funding conditions: The contract's viability may depend on future funding, which is not guaranteed.
• Integration challenges: The system must integrate with existing infrastructure, which could pose challenges for non-incumbent bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in supplying and installing imaging systems, ideally with relevant certifications.
• Consortiums allowed: Bidders may form consortia to meet eligibility criteria, enhancing their capacity to deliver.
• Bid preparation effort: Estimated preparation time is approximately 10-15 days, considering the documentation and compliance requirements.
• Pwin signal: The presence of an incumbent or previous winners may indicate a competitive landscape, but the tender is open to new entrants.

11. Where to dig deeper

• Source RFT filename: RFT Tender UCC-2026-17 3D Inspection & Imaging System.pdf
• eTenders CFT ID: not specified
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement