GRETB Petersburg FET Works Contract for Replacement of External Windows, Doors, Rooflights, Facias, Gutters and Downpipes

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Galway Roscommon Education and Training Board Readvertised GRETB Petersburg FET Works Contract for Replacement of External Windows, Doors, Rooflights, Facias, Gutters and Downpipes 45000000 €180,000 not stated Open not stated not stated not stated 30th June 2026, 11:00 AM not stated

2. Scope of Work

The contractor is responsible for the replacement of external windows, doors, rooflights, facias, gutters, and downpipes at the GRETB Petersburg facility. This project encompasses a comprehensive refurbishment aimed at enhancing the building's energy efficiency and aesthetic appeal. The work is expected to be completed within a specified timeframe, ensuring minimal disruption to the facility's operations.

The key activities involved in the project include:

• Removal of Existing Structures:

• Remove existing timber fascia and soffits from the main house and courtyard annex buildings.

• Installation of New Components:

• Install new windows and doors that meet specified U-value requirements for energy efficiency.

• Install rooflights, facias, gutters, and downpipes, ensuring compliance with relevant standards.

• Compliance with Standards:

• All installations must adhere to EN 12207:2000 for air permeability, EN 12208:2000 for water tightness, and IS EN 12211:2000 for wind resistance.

• Use of materials that comply with BS EN ISO 140 for acoustic performance and other specified standards for durability and safety.

• Quality Assurance:

• Ensure that all materials used are of good quality and suitable for their intended purpose.

• Provide necessary certifications to comply with the Building Control Regulations.

• Project Management:

• The contractor must manage the project timeline effectively, ensuring that all work is completed within the designated period and to the satisfaction of the Employer’s Representative.

3. Background & buyer context

This tender is being issued as part of the Galway Roscommon Education and Training Board's ongoing commitment to improve educational facilities. The project aligns with national policies aimed at enhancing the infrastructure of educational institutions to support modern teaching and learning environments. The GRETB has a history of investing in facility upgrades to meet contemporary standards and improve energy efficiency. The incumbent contractor is not specified in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €180,000 in the relevant area of work.

• Insurance:

• Public Liability Insurance: Minimum cover of €6,500,000.

• Employer’s Liability Insurance: Minimum cover of €6,500,000.

• Certifications: Not specified for this tender.

• Past experience: Not specified for this tender.

• Personnel: Not specified for this tender.

• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best price-quality ratio. There are no minimum scoring thresholds specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Must follow the specified format using the provided template.
• Case studies: Submit 2 case studies demonstrating relevant experience, with project values ranging from €50,000 to €180,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through eTenders, adhering to any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is not specified, but completion is expected within a defined timeframe.
• Payment terms: Payments will be made within 30 days of receipt of a valid invoice.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: The contractor may incur liquidated damages if the works are not completed within the agreed timeframe.
• Termination clauses: The contract may be terminated for non-compliance or failure to meet performance standards.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: The contractor may not assign the contract without the Employer's consent.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• The turnover requirement of €180,000 is closely aligned with the estimated contract value, which may limit competition to firms with similar financial profiles.
• The absence of specified past experience and personnel requirements may lead to variability in bid quality.
• The lack of a mandatory site visit could result in bidders underestimating the project scope or complexities.

10. SME fit assessment

This tender is open to small and medium-sized enterprises (SMEs) that can demonstrate relevant experience in construction and refurbishment projects. Viable bidders should possess:

• A solid track record in similar projects, particularly in educational or public sector contexts.
• The ability to meet insurance and turnover requirements.
• The capacity to manage project timelines effectively.

Consortium bidding or subcontracting is not explicitly mentioned, suggesting that bidders should be prepared to undertake the project independently. The indicative bid preparation effort is estimated at 5-10 days, considering the documentation and compliance requirements. The presence of a closely aligned turnover threshold may indicate a competitive landscape, potentially favoring incumbents or established firms.

11. Where to dig deeper

• Source RFT filename: Volume D.2 - Contract PW CF6 v1.15.pdf
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Important attachments:
• Short Public Works Contract (PW-CF6 v1.15)
• Method Statement Template (if applicable)