Building Condition Survey, Energy Audit and Remediation Design for the Mermaid Arts Centre, Bray, Co. Wicklow

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender seeks a Building Surveying-led Design Team to provide consultancy services for the Mermaid Arts Centre in Bray, Co. Wicklow. The project involves a comprehensive assessment and design process aimed at improving the building's condition, energy efficiency, and compliance with safety and accessibility standards.

• Building Condition Survey: Conduct a detailed survey to assess the current state of the building, identify defects, and diagnose issues. This includes structural assessments and fire safety reviews.
• Energy Audit: Perform a comprehensive energy audit, including data analysis, fabric inspection, and mechanical and electrical system evaluations.
• Remediation Design: Develop detailed remediation designs, including drawings, specifications, and cost estimates. This involves preparing repair schedules and coordinating design responses.
• Tender Documentation: Prepare and coordinate technical tender documents, respond to tender queries, and evaluate submissions.
• Construction Oversight: Provide contract administration support, conduct regular site inspections, and ensure compliance with design specifications.
• Handover and Certification: Oversee the handover process, manage snagging, and issue final certifications and close-out reports.

The work is structured into several stages, each with specific tasks and timelines, such as the initial survey and assessment phase, followed by design and tender preparation, and concluding with construction oversight and project close-out.

3. Background & buyer context

Wicklow County Council is procuring these services to enhance the Mermaid Arts Centre's infrastructure and operational efficiency. This initiative aligns with broader strategic goals to improve public facilities and ensure compliance with modern standards. The project is part of ongoing efforts to maintain and upgrade public buildings, ensuring they meet current safety, accessibility, and energy efficiency requirements. The procurement is driven by the need to address existing building deficiencies and optimize energy use, contributing to sustainability goals.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity: €1,000,000
• Public Liability: €6,500,000
• Employer's Liability: €13,000,000
• Certifications: Not specified for this tender.
• Past experience: Experience with a minimum of 2 years in a senior management role in building condition surveying and defects diagnosis.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation follows the MEAT (Most Economically Advantageous Tender) principle, with a 70/30 quality to price split.

6. Submission requirements

• Method statement / response document: Named template, no page limits specified.
• CVs: Not specified.
• Pricing schedule: Format not specified.
• Case studies: Not specified.
• Declarations: ESPD, Bona Fides, Tax clearance, Conflict of Interest.
• Mandatory site visit: Not specified.
• Submission portal: eTenders; specific format rules not stated.

7. Key dates & process

8. Contract terms that matter

The contract includes standard terms with no specified extensions. Payment terms are linked to stage completions. Key SLAs/KPIs include timely completion of surveys and reports. Liquidated damages or penalties are not detailed. Termination clauses allow for contract cessation under specific conditions. Intellectual property rights are retained by the client for project use. Sub-contracting is permitted but not detailed. No parent-company guarantee or bond requirements are specified.

9. Risks, red flags & unusuals

The tender does not specify a minimum turnover requirement, which may broaden the bidder pool but could also attract less experienced firms. The insurance requirements are substantial, potentially limiting participation to firms with significant financial backing. The absence of detailed submission requirements might lead to varied proposal formats, complicating evaluation. The lack of a stated contract value introduces uncertainty regarding project scale and financial planning.

10. SME fit assessment

This tender is suitable for small to medium-sized engineering consultancy firms with experience in building condition surveys and energy audits. Firms should have the necessary insurance coverage and a track record of similar projects. Consortiums or sub-contracting are not explicitly mentioned but could be feasible given the scope. Bid preparation effort is moderate, likely requiring several days to compile a comprehensive proposal. The absence of an incumbent or named past winners suggests an open competition, though the insurance requirements may favor larger firms.

11. Where to dig deeper

• Source RFT filename: "FTS9_Consultancy_v1.10_16-09-2024.docx"
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments: "Appendix B2 — Suitability Assessment", "Mandatory Requirements Schedule"