Fire Compliance Works to 35 number apartments at Castleforbes Square, Mayor Street Upper, North Wall, Dublin 1

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves fire compliance works for 35 apartments located at Castleforbes Square, Dublin 1. The contractor will be responsible for ensuring that the apartments meet all necessary fire safety regulations and standards. This includes a comprehensive assessment and implementation of fire safety measures.

Key activities include:

• Fire Safety Assessment: Conducting a thorough evaluation of existing fire safety measures in the apartments.
• Installation of Fire Safety Systems: Installing fire alarms, smoke detectors, and emergency lighting systems as per regulatory requirements.
• Fire Resistance Improvements: Enhancing the fire resistance of structural elements, including walls and ceilings, to meet a minimum of 60 minutes fire resistance.
• Compliance Documentation: Preparing and submitting all necessary documentation to demonstrate compliance with fire safety regulations.
• Coordination with Authorities: Liaising with local fire safety authorities to ensure all works are approved and compliant.
• Quality Assurance: Implementing quality control measures to ensure all works are completed to the required standards.
• Reporting: Providing weekly reports on progress and any issues encountered during the works.

The contractor must ensure that all works are completed within the specified timeframe and adhere to the highest safety standards.

3. Background & buyer context

This procurement is initiated to enhance fire safety compliance in residential units, aligning with national fire safety regulations and standards. The initiative is part of a broader strategy by Tuath Housing Association Ltd to improve living conditions in its properties. The urgency of this tender arises from recent assessments indicating the need for immediate upgrades to fire safety measures in the Castleforbes Square apartments. There is no incumbent contractor mentioned for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €2 million for the last three years.
• Insurance:
• Public Liability: €6.5 million
• Employers Liability: €13 million
• Product Liability: €6 million
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each with a value of at least €500,000.
• Personnel: At least one project manager with a minimum of 5 years’ experience in fire safety compliance works.
• Geographic / facility constraints: Bidders must be located within 50 km of Castleforbes Square, Dublin 1.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

There are no minimum scoring thresholds specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document outlining the approach to the project, limited to 10 pages.
• CVs: CVs of key personnel, limited to 2 pages each.
• Pricing schedule: A completed pricing template provided in the tender documents.
• Case studies: At least 3 case studies of similar projects, with values ranging from €500,000 to €1 million.
• Declarations: Completed ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required on 2026-06-01; contact details for scheduling are provided in the tender documents.
• Submission portal: All submissions must be made via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is set for 6 months, with potential extensions for unforeseen delays.
• Payment terms: Payments will be made monthly based on completed works, subject to approval by the Employer’s Representative.
• Key SLAs/KPIs: Timely completion of works, adherence to safety standards, and quality assurance measures.
• Liquidated damages: A penalty of €1,000 per week for delays beyond the agreed completion date.
• Termination clauses: The Employer may terminate the contract for non-compliance or failure to meet deadlines.
• IP ownership: All intellectual property created during the project will belong to the Employer.
• Sub-contracting rules: Sub-contracting is permitted but requires prior written consent from the Employer.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Tight timeline: The contract requires completion within 6 months, which may be challenging given the scope of work.
• High turnover requirement: The minimum turnover requirement of €2 million may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be within 50 km of the site may restrict competition.
• Liquidated damages: The specified penalties for delays could pose financial risks for contractors who underestimate project timelines.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in fire safety compliance and construction. Viable bidders should have:

• A proven track record in similar projects, ideally with a focus on residential fire safety.
• Relevant certifications and insurance coverage as specified.
• The capacity to manage the project within the tight timeline.

Consortium bidding is allowed, which may enable smaller firms to collaborate and meet the requirements. Preparation for the bid may require approximately 10-15 days of effort, including site visits and documentation. The presence of stringent eligibility criteria suggests a moderate to high level of competition, particularly if incumbents or larger firms participate.

11. Where to dig deeper

• Source RFT filename: B.2 PWCF6 Contract.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Appendix B2 — Suitability Assessment
• Method Statement Template
• Pricing Schedule Template