GRETB Energy Upgrade Works at Rosmuc Further Education Training Centre

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for executing energy upgrade works at the Rosmuc Further Education Training Centre. This project involves a comprehensive upgrade of the facility's energy systems to enhance efficiency and sustainability. The contractor will undertake the following activities:

• Installation of Solar PV System: Design, supply, installation, and testing of a ground-mounted solar photovoltaic (PV) system comprising 42 solar PV modules, including all necessary supports, cabling, and distribution panels.
• Electrical Distribution Upgrades: Supply and installation of a new 50-amp TP&N (B-Type) RCBO connected to the existing main electrical distribution centre, along with upgrading the labelling at the distribution centre.
• Heating System Modifications: Transfer of the night rate electrical supply for storage heating to the day section, ensuring compliance with relevant electrical standards.
• Statutory Paperwork: Coordination with specialist solar PV suppliers to complete and submit all necessary statutory paperwork for grant aid applications to the SEAI (Sustainable Energy Authority of Ireland).
• Testing and Certification: Conducting testing of the electrical installation and issuing the Electrical Completion Certificate, along with providing operation and maintenance manuals upon project completion.
• Site Management: Ensuring minimal disruption to the training centre operations during the works, including covering computer and office equipment with dust covers.

The works must be completed during the summer break period from 22 June to 28 August 2026, prior to the commencement of the academic year.

3. Background & buyer context

The Galway Roscommon Education and Training Board (GRETB) initiated this procurement to enhance the energy efficiency of the Rosmuc Further Education Training Centre. This project aligns with national policies aimed at promoting sustainable energy practices within educational institutions. The urgency of this procurement is driven by GRETB's commitment to reducing energy consumption and operational costs, thereby contributing to broader environmental goals. No incumbent contractor is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €130,000 for the last three years.
• Insurance:
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the price-quality ratio. No minimum scoring thresholds are specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Completed using the named template, adhering to any specified page limits.
• CVs: For key personnel, with a maximum of two pages per CV.
• Pricing schedule: To be submitted in the specified format using the named template.
• Case studies: Minimum of two case studies demonstrating relevant experience, with project values ranging from €50,000 to €130,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Bidders must arrange a site visit with GRETB prior to submission.
• Submission portal: All documents must be submitted via the eTenders platform, following specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract duration: The works must be completed within the specified timeframe of 455 days from the contract commencement.
• Payment terms: Monthly interim payments of 90% of the value of works completed, with the remaining 10% payable upon certification of substantial completion.
• Liquidated damages: A rate of €300 per day for delays beyond the agreed completion date.
• Performance bond: Not required for this contract.
• Termination clauses: The employer may appoint another contractor within 12 months if the original contractor fails to complete the works.
• IP ownership: All intellectual property developed during the project will be owned by the employer.
• Sub-contracting rules: Sub-contracting is permitted, but the contractor remains fully responsible for all works.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• Tight completion timeline: The requirement to complete works within the summer break (22 June to 28 August 2026) may pose scheduling challenges, particularly for contractors with existing commitments.
• Insurance requirements: The high minimum indemnity limits for employer's and public liability insurance may restrict participation from smaller firms.
• Lack of specified past experience: The absence of defined past experience requirements may lead to a wide range of bidder qualifications, potentially affecting the quality of submissions.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in electrical installations, renewable energy systems, and educational facility upgrades are well-positioned to bid.
• Consortium or sub-contracting: The tender allows for sub-contracting, which may enable smaller firms to partner with specialists in specific areas such as solar PV installation.
• Indicative bid-prep effort: Bidders should anticipate several days of preparation to compile the necessary documentation and pricing schedules.
• Pwin signal: The absence of an incumbent contractor and the straightforward nature of the works may enhance the probability of winning for new entrants.

11. Where to dig deeper

• Source RFT filename: [26.113 Invitation to Tender.pdf]
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Volume B: Form of Tender
• Volume C: Priced & Signed Schedule of Prices
• Contractors Works Programme in Gantt format