Multi-Party Framework Agreement for Local Area Term Maintenance and Refurbishment Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks to establish a multi-party framework agreement for local area term maintenance and refurbishment works across Dublin City Council. The framework will cover a range of activities related to the upkeep and improvement of properties and infrastructure managed by the council.

The scope of work includes, but is not limited to, the following constituent activities:

• Term Maintenance: Ongoing maintenance services to ensure properties and infrastructure remain in good condition. This encompasses routine checks, minor repairs, and preventative measures.
• Refurbishment Works: Undertaking refurbishment projects of varying scales. This includes internal and external works to upgrade and modernise existing structures.
• Property Types: The works will apply to a variety of dwelling types, including:
• Zero-bed units
• One-bed units
• Two-bedroom apartments
• Three-bedroom houses
• Specific Tasks: Sample task orders indicate a comprehensive list of potential refurbishment tasks, including but not limited to:
• External Works: Fencing, gates, walls, downpipes, gutters, roof repairs, reinstatement of gardens.
• Internal Works: Bathroom suites (WC, shower, WHB, bath, vent, tiles), kitchen units, wardrobes, skirting, ceilings, walls, doors, windows, flooring, painting.
• Systems: Heating system upgrades, boiler replacement, electrical rewiring, insulation.
• Ancillary Tasks: Certifications, installation of fire blankets, drip trays, alarms, BER certificates, and ensuring correct pipework.
• Project Management: The framework will require contractors to act as Project Supervisor for the Construction Stage (PSCS) for each project, ensuring compliance with Safety, Health and Welfare at Work (Construction) Regulations 2013.
• Volume: Tenderers must demonstrate capacity to carry out up to 40 refurbishments concurrently.
• Documentation: Contractors will be required to provide detailed project plans, methodologies, and health and safety documentation, including risk assessments and method statements.

3. Background & buyer context

Dublin City Council is procuring this multi-party framework agreement to establish a pool of contractors capable of delivering local area term maintenance and refurbishment works. This procurement is likely driven by the ongoing need to maintain and improve the council's property portfolio and infrastructure. The establishment of a framework agreement aims to streamline the procurement process for individual projects, ensuring timely and efficient delivery of essential works. The framework will support the council's operational requirements for property management and capital works.

4. Eligibility & selection criteria

Bidders must meet the following minimum standards to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability (property damage): Maximum excess €50,000.
• Public Liability (death, illness or injury): Maximum excess €6,500.
• Employer's Liability: Maximum excess €6,500.
• Note: Insurances must be maintained in the same terms as required by the Contract and comply with all Contract requirements.
• Certifications:
• Safety management system in accordance with ISO 45001:2018 or equivalent.
• Certified membership of Safe-T-Cert may be deemed equivalent for quality assurance.
• Past experience:
• Evidence of completed works projects over the past 5 years (or 7 years where necessary for competition).
• Projects must be similar in nature and complexity to the works required.
• Certificates of Satisfactory Execution (Appendix B2) are required for listed projects.
• A minimum of 20 previous works projects are listed in Appendix B1.
• Personnel:
• Management staff with appropriate educational/professional qualifications and experience, including Health and Safety qualifications, training, and experience relevant to the works.
• Personnel with appropriate educational and professional qualifications and experience, including Health and Safety qualifications, training, and experience relevant to the works.
• Curricula vitae (CVs) for management staff and personnel must detail qualifications, experience on similar projects, and roles held.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The framework agreement will be awarded based on the Most Economically Advantageous Tender (MEAT), considering the following criteria and weightings:

• Criterion A (Notional Tender Total): Assessed based on the completed Pricing Document (Volume C). The scoring formula is: S = ((H-T)/(H-L)) * M, where T is the tender's Notional Tender Total, L is the lowest, H is the highest, and M is the maximum score.
• Criterion B (Contract Management Proposals): Tenderers must provide a statement (max 2,000 words) detailing how they will meet General Service Requirements and Health and Safety Requirements as set out in the Service Level Agreement (SLA).
• Criterion C (Proposed Methodology): Tenderers must submit a methodology (max 2,000 words) demonstrating their approach to delivering works, including sample project plans and timelines for refurbishing zero-bed units, two-bedroom apartments, and three-bedroom houses. This criterion assesses the approach to sequencing works and managing up to 40 refurbishments concurrently.

Tenderers must achieve a minimum score of 50% (750 marks) for Criteria B and C to avoid elimination.

6. Submission requirements

Bidders must submit the following documentation:

• Pricing Schedule: Fully completed document ‘Volume C - TMC August 2026 Pricing Document’ for Criterion A.
• Contract Management Proposals: A comprehensive statement (max 2,000 words) addressing SLA requirements for Criterion B.
• Proposed Methodology: A methodology statement (max 2,000 words) including sample project plans and timelines for specified dwelling types for Criterion C.
• Health and Safety Documentation:
• Completed Health and Safety Supplement 3.4.1.
• Evidence of management staff and personnel qualifications and experience (CVs).
• List of previous works projects (Appendix B1) with Certificates of Satisfactory Execution (Appendix B2).
• Declaration regarding Safety Statement and compliance with ISO 45001:2018 or equivalent.
• Statement of average annual numbers of persons employed over the last 3 years.
• Financial Standing:
• Declaration that the applicant can meet minimum standards for economic and financial standing (Appendix D).
• Banker's Letter (Appendix C) confirming financial facilities.
• Declarations:
• Bona Fides declarations (not explicitly detailed but implied by standard procurement practice).
• Tax clearance.
• Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the eTenders platform. Specific format rules are not detailed but standard electronic submission is expected.

7. Key dates & process

8. Contract terms that matter

• Contract Length: Not specified. The framework agreement duration is not stated, but it is implied to be a multi-year arrangement.
• Payment Terms: 10 days after Employer receipt of invoice.
• Key SLAs/KPIs: Detailed within the Service Level Agreement (SLA) attached to the tender documents, covering General Service Requirements and Health and Safety Requirements.
• Liquidated Damages: Not specified.
• Termination Clauses: The Client may terminate the Project Supervisor’s appointment at any time, without cause, by written notice.
• IP Ownership: Ownership and copyright of Project Supervisor’s Documents transfer to the Client upon delivery or termination.
• Sub-contracting Rules: Not specified.
• Parent-Company Guarantee/Bond: Not specified.

9. Risks, red flags & unusuals

• Value vs. Turnover: The total framework value of €48 million is substantial. The absence of a specific minimum annual turnover requirement for bidders is unusual and could lead to a wide range of applicant sizes, potentially impacting the quality of some bids if not carefully managed through other selection criteria.
• Framework Structure: The "Multi-Party Framework Agreement" structure implies multiple contractors will be appointed. The specific mechanism for awarding individual task orders under the framework is not detailed in the provided metadata, which could be a point of concern for bidders regarding future work allocation and competition.
• Health and Safety Focus: The extensive detail and pass/fail nature of the Health and Safety competence criteria (3.4.1) indicate a high priority placed on safety by Dublin City Council. Bidders must ensure meticulous attention to these requirements.
• SLA Integration: The strong emphasis on meeting SLA requirements within the Contract Management Proposals (Criterion B) means that a thorough understanding of the Service Level Agreement is critical for a successful bid.

10. SME fit assessment

This tender is structured as a multi-party framework agreement, suggesting Dublin City Council intends to appoint several contractors.

• Who can credibly bid: The tender is open to firms with demonstrated experience in term maintenance and refurbishment works. This includes small to medium-sized enterprises (SMEs) that can meet the stringent health and safety requirements and have a track record of delivering similar projects. The requirement for ISO 45001:2018 or equivalent, and the detailed health and safety documentation, may present a higher barrier for very small businesses without established safety management systems.
• Consortium/Sub-contracting: The documents do not explicitly prohibit or encourage consortium bids or sub-contracting. However, the emphasis on the applicant's own experience and safety management systems suggests a preference for direct capability.
• Indicative bid-prep effort: Preparing a compliant bid will require significant effort. This includes compiling detailed project histories with certificates (Appendix B1/B2), developing comprehensive health and safety documentation, writing detailed methodology and contract management proposals (each up to 2,000 words), and completing the pricing schedule. An estimate of 15-25 working days for a dedicated bid team is reasonable, depending on the applicant's existing documentation and internal resources.
• Pwin signal: The absence of specific turnover requirements and the multi-party nature suggest an intention to foster competition. However, the extensive health and safety requirements and the need for proven experience in refurbishment works may favour established contractors with robust safety protocols and a strong portfolio. The incumbent's performance is not mentioned.

11. Where to dig deeper

• Source RFT filename(s): Not specified in provided metadata.
• eTenders CFT ID: Not specified in provided metadata.
• Contact email or clarification portal: Not specified in provided metadata.
• Most important attachments:
• Appendix 3A: Further Details on Award Criteria
• 3.4.1-HS-Works-Contractor_v3.1: Health and Safety Competence
• Appendix B1: List of Previous Works Projects
• Appendix B2: Certificate of Satisfactory Execution – Works Only
• Volume C - TMC August 2026 Pricing Document